ITB 4508 - Annual Landfill Sand

The City of Midland, Michigan is seeking sealed bids for an annual landfill sand procurement through Invitation to Bid (ITB) No. 4508, targeting approximately 9,500 tons of Class II sand for use at the Midland Landfill during the period of March 1, 2025 through February 28, 2026. The procurement requires vendors to deliver sand meeting MDOT Standard Specifications for "Granular Material, Class II", with a minimum delivered quantity of one truck load (25 tons) and acceptance of gravel train deliveries. Bids are due by 2:00 PM on Tuesday, February 4, 2025, and must be submitted to the City Clerk's office. Technical questions can be directed to Scott O'Laughlin, Landfill Superintendent, at (989) 837-6989. The City reserves the right to inspect and approve sand pits prior to loading or delivery, explicitly noting that sand excavated during street construction will not be considered acceptable. Delivery will be made to the City of Midland Landfill located at 4311 E. Ashman St. in Midland, MI. The contract will be awarded to the lowest responsive and responsible bidder meeting the functional requirements and specifications.

The solicitation does not specify specific set-aside designations or restrictions on responding organizations. No bid security is required for this procurement, and the document does not indicate any preferences for disadvantaged business enterprises. The bid allows vendors to quote unit prices for delivered sand, suggesting flexibility in pricing structure. While no incumbent vendor information is provided, the procurement appears to be a routine annual supply contract for landfill operations. The total contract value is not explicitly stated, but with approximately 9,500 tons of sand being procured, the potential annual contract value could range significantly depending on per-ton pricing. Vendors must submit a completed bid response form and will be evaluated based on their ability to meet the specified sand quality requirements, delivery capabilities, and overall responsiveness to the bid specifications.