ITB 4424 - Annual Sand Landfill

The City of Midland is seeking sealed bids for an annual sand supply contract for its municipal landfill through Invitation to Bid (ITB) No. 4424. The procurement solicits 11,000 tons of Class II sand to be delivered to the Midland Landfill located at 4311 East Ashman Street, with a contract period from March 1, 2024, through February 28, 2025. Specific material requirements mandate that the sand must be clean, hard, granular, and free from clay, loam, or other foreign matter, adhering to Michigan Department of Transportation (MDOT) Standard Specifications for "Granular Material, Class II." The minimum delivery quantity is set at one truck load, equivalent to 25 tons, with gravel trains also being acceptable. Interested vendors must submit sealed bids by 2:00 PM on Tuesday, January 30, 2024, with technical questions directed to Scott O'Laughlin, Landfill Superintendent, at (989) 837-6989. Bid documents are available through the Michigan Inter-Governmental Trade Network (MITN) Purchasing Group Website, which requires registration to access plans and specifications.

The City reserves the right to inspect and approve sand pits prior to loading or delivery, and explicitly states that sand excavated during street construction will not be considered acceptable. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the bid documents indicate that the City retains the discretion to accept or reject any or all bids and will award the contract based on the most favorable terms. No incumbent vendor information is provided, and there are no explicit details about existing infrastructure integration requirements. The procurement does not specify a precise budget range or award value, though the total anticipated sand volume is 11,000 tons. Prospective bidders must submit their proposals in a sealed envelope clearly marked with the bid number and title, following the specifications outlined in the ITB documentation.