ITB 26-716 Athletic Equipment and Uniforms

The DeKalb County School District (DCSD) is issuing Invitation to Bid (ITB) 26-716 to procure catalog discounts for athletic equipment and uniforms to serve its 93,000 students across 139 schools and centers. This is a requirements-based procurement where qualified vendors must submit firm percentage discounts off catalog prices, with sliding discount structures based on price ranges acceptable to DCSD. Deliverables include providing inside delivery on all items, inside delivery to the point of use for items exceeding 150 pounds, and equipment setup and demonstration when applicable. Bidders must submit five paper catalogs with discount labels and 15 note card mailers with company ordering information. Required qualifications include professional credentials, technical competence, specialized experience in athletic equipment and uniforms, audited financial statements for 2023 and 2024, valid business licenses, and certificates of insurance with minimum umbrella liability limits of $2,000,000. Key deadlines include an optional pre-bid conference on February 10, 2026 at 2:00 PM via Microsoft Teams, a question submission deadline of February 13, 2026 at 12:00 PM, posted responses by February 20, 2026 at 4:30 PM, and electronic bid submissions due by February 26, 2026 at 2:00 PM with virtual public bid opening at 3:00 PM the same day. The contract term is one year from execution with four optional one-year renewal periods contingent upon DCSD approval and Board of Education authorization, with services expected to commence in March 2026. All prices are F.O.B. Destination with freight prepaid by the bidder, contract prices must remain firm for the entire term with only one price change allowed per 12-month period, and no add-on charges are permitted beyond the catalog discount.

The ITB document does not specify set-aside designations, disadvantaged business enterprise (DBE) requirements, or restrictions limiting eligible bidders to particular organization types, indicating this procurement is open to all qualified vendors. No incumbent vendors or current contractors are identified in the available documentation. Bidders must complete all required certifications including E-Verify compliance, non-collusion affidavits, and conflict of interest disclosures, with all submissions made electronically via the IonWave platform in properly labeled and organized PDF format. The procurement anticipates purchases on an as-needed basis with unknown quantities, meaning no specific contract value or budget range is disclosed; instead, DCSD reserves the right to make multiple awards, reject any or all bids, award items individually or in logical group combinations, and cancel awards for convenience with three business days' notice. Board of Education approval and confirmation of fiscal year funding availability are required before contract formation.