ITB 26-715 New and Retread Tires

The DeKalb County School District (DCSD) is soliciting bids through Invitation to Bid (ITB) 26-715 for new and retread tires to support its fleet of 1,023 buses and service support vehicles. The procurement seeks pricing for 23 line items covering various tire sizes and specifications, including new tires and retread tires manufactured in the United States. Bidders must provide tires with specific requirements: new steer tires must have 21/32 inch tread depth, retreads must have 20/32 inch tread depth, and all new tires must be produced within the previous 12 months. The bid submission deadline is December 16, 2025, at 2:00 PM EST, with a virtual public bid opening scheduled for 3:00 PM EST the same day. An optional pre-bid conference will be held on December 2, 2025, via Microsoft Teams. The initial contract duration is one year with potential for up to four one-year renewals, contingent on Board of Education approval and budget availability. Delivery requirements include weekly deliveries to DCSD locations in Tucker, Stone Mountain, and Doraville, with F.O.B. Destination pricing that encompasses all associated fees.

Bidders must meet specific qualifications, including providing audited financial statements for 2022 and 2023, a valid business license, and proof of insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate. Three client references for comparable services are required, and all bidders must comply with Georgia's Illegal Immigration Reform and Enforcement Act of 2011. The contractor must maintain sufficient inventory to meet DCSD delivery requirements and provide electronic inventory tracking with monthly casing reject and failure reports. Retread tires must undergo shearography and nondestructive testing, with casings retreaded no more than two times and not older than five years. The contractor will be responsible for proper tire disposal in compliance with environmental regulations and must provide annual disposal manifests. Award will be made to the lowest responsive and responsible bidder meeting all specifications, with no guaranteed order volume or contract award. While no specific set-aside designations are mentioned, the procurement emphasizes compliance with various legal and operational requirements. The contract is subject to DeKalb County Board of Education approval and fiscal year funding availability.