ITB 26-709 District Wide Plumbing Services

The DeKalb County School District (DCSD) issued Invitation to Bid (ITB) 26-709 for District-Wide Plumbing Services, a comprehensive procurement for on-call, emergency, and routine plumbing maintenance and repair services across the district's 139 schools and centers. DCSD seeks qualified, licensed plumbing contractors with a minimum of five years of commercial or institutional experience to provide general plumbing repairs, restroom and locker room renovations, specialty installations including water heaters and lift station pumps, drainage and waste line services, and 24/7 emergency response with a two-hour onsite response requirement. The solicitation was posted September 18, 2025, with a non-mandatory pre-bid conference held on September 30, 2025, a question submission deadline of October 3, 2025, with responses posted by October 10, 2025, and electronic bids due by 2:00 PM EST on October 16, 2025, followed by a virtual public bid opening at 3:30 PM the same day. Bidders must submit audited financial statements for 2022 and 2023, a valid business license, a Certificate of Insurance demonstrating $1,000,000 per occurrence/$2,000,000 annual aggregate general liability coverage and $2,000,000 per claim/$2,000,000 aggregate umbrella liability coverage, and completed Immigration and Security Certification forms. Pricing must be submitted on the provided bid form with hourly labor rates for Licensed Journeyman Plumbers, Master Licensed Plumbers, Apprentices/Technicians, and Helpers/Laborers across regular, after-hours, and holiday/weekend time categories, along with emergency response trip fees and unit pricing for common services such as fixture replacement, water heater installation, hydro-jetting, and camera inspections, with material markups not to exceed 15% and individual task orders limited to $99,999.99. All work must comply with the International Plumbing Code, NFPA standards, Georgia State Amendments, and DCSD design standards, with all galvanized pipe and fittings required to be American-made. Board approval is anticipated for January 12, 2026, with an initial contract term of one year and up to four optional one-year renewals at DCSD's discretion. NOTE: This solicitation was cancelled as of October 10, 2025.

No set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other restricted categories are mentioned in the available procurement documents. There is no identified incumbent vendor or current contractor information provided. The procurement documents do not reference specific existing infrastructure or technology systems requiring integration beyond DCSD's online procurement portal at https://dekalbschoolsga.ionwave.net, which will be used for electronic bid submission. No guaranteed minimum work volume exists, and DCSD reserves the right to make multiple awards, reject any or all bids, and award to portions of multiple bids as deemed in DCSD's best interest. The contract structure is task-order based rather than a fixed-value agreement, with compensation determined by actual hours worked and materials purchased at the rates and markups specified in the vendor's bid response, resulting in no predetermined award value or budget range being disclosed in the solicitation documents. Payment will be made via electronic funds transfer for services actually rendered, with no advance compensation or minimum expenditure guarantees.