ITB #26-18 mowing tractor

Butts County Board of Commissioners in Georgia is soliciting sealed bids through Invitation to Bid (ITB) #26-18 for the purchase and delivery of one new John Deere 5090E Cab Tractor 44. The tractor must be new, unused, current model year, equipped with a minimum 90 HP Tier 4 emissions-compliant diesel engine, a PowrReverser Hi-Lo transmission with shuttle shift, a fully enclosed cab with heat and air conditioning, work lights, AM/FM radio, minimum three rear remote valves, a Category II/III compatible 3-point hitch, PTO options of 540/540E/1000, and industrial/agricultural tires suitable for public works use. The bid must include manufacturer's standard warranty with extended warranty options, and delivery is required FOB destination to 1036 Brownlee Road, Jackson, GA 31029, within 60 days of order. The submission deadline is May 8, 2026, at 2:00 p.m. at the Butts County Administration Office, Purchasing Department, Suite 4, 625 West Third Street, Jackson, Georgia 30233. Questions must be submitted to JoAnna Phillips, Procurement Coordinator, at jphillips@buttscounty.org by April 22, 2026, at 2:00 p.m., with the first addendum posted by April 26, 2026, at 4:00 p.m. Bids will be publicly opened and read at 2:00 p.m. on May 8, 2026. Evaluation criteria include Experience and Qualifications (25%), Compliance with Specifications and Regulations (20%), Cost Proposal (20%), Timeline and Warranty (20%), References (10%), and Responsiveness (5%).

All bids must include a bid bond equal to five percent of the total proposed amount, a completed W-9 form, proof of General Liability insurance of $1,000,000, Automobile Liability of $1,000,000, and Worker's Compensation & Employer's Liability of $1,000,000, and an executed Georgia Security and Immigration Compliance Act affidavit. Small, local, disadvantaged business enterprises, veteran-owned businesses, and female-owned business enterprises are encouraged to participate. The county is exempt from Federal Excise Tax and Georgia Sales Tax, and bid prices must include all shipping and delivery costs with FOB destination to Butts County, Georgia. The successful bidder will be required to submit performance and payment bonds, each equal to 100 percent of the contract amount, prior to contract award. Butts County reserves the right to reject any or all bids, waive technicalities, award in parts or in entirety, and negotiate terms and conditions with the lowest responsive and responsible bidder. No specific budget range or award value is disclosed in the solicitation documents.