ITB 2526H233 Circle Rural Airport Maintenance -AMENDED

The Alaska Department of Transportation and Public Facilities, Division of Maintenance and Operations, is soliciting competitive sealed bids for winter maintenance services at Circle Rural Airport in Circle, Alaska through Invitation to Bid (ITB) 2526H233. The procurement encompasses comprehensive seasonal airport maintenance operations from October 1, 2026, through April 30, 2027, with options for four additional one-year renewals at the State's sole discretion. The contractor's scope of work includes daily facility inspections, snow and ice removal operations, lighting system and visual aid maintenance, monthly trash removal, building maintenance assistance, and equipment maintenance in accordance with State specifications for State-owned equipment, buildings, and roadways, with services required seven days per week. The contract is structured as Firm Fixed Price with adjustments, with prices remaining firm through October 1, 2027, and thereafter subject to adjustment based on the Consumer Price Index for All Urban Consumers in Urban Alaska. Required contractor qualifications include a valid Alaska business license prior to the bid deadline, workers' compensation insurance, commercial general liability insurance with a minimum of $300,000 combined single limit coverage, and commercial automobile liability insurance with equivalent coverage. The amended bid deadline is 1:00 PM Alaska Time on May 28, 2026, with public opening of bids occurring at that time; bids must be submitted in writing only, as faxed or oral proposals will not be accepted. Site inspections are encouraged and may be arranged by contacting Frances Law at 907-451-5205. Award will be made to the lowest responsive and responsible bidder, and the anticipated contract award date is May 26, 2026.

The State of Alaska applies multiple preference categories in the evaluation process, including Alaska Bidder Preference (5%), Alaska Veteran Preference (5%), Alaska Military Skills Program Preference (2%), Employment Program Preference (15%), and Alaskans with Disabilities Preference (10%), as applicable to qualifying bidders. All bidders must hold a valid Alaska business license prior to the bid deadline to qualify for Alaska preferences. The procurement carries a budget cap of $45,000.00 per service period, with bids exceeding this amount deemed non-responsive and ineligible for award. The State has affirmed its commitment to nondiscrimination in accordance with Title VI of the Civil Rights Act of 1964 and Title II of the Americans with Disabilities Act of 1990, ensuring disadvantaged business enterprises receive full opportunity to submit bids without discrimination based on race, color, or national origin, and that individuals with disabilities are provided auxiliary aids, services, and special modifications as needed. The contract includes performance monitoring provisions requiring weekly reports on airport conditions and reserves the State's right to issue Service Deficiency Claims for non-compliance, with contract default possible after two substantiated claims within 30 days or four claims total during the contract period. Payment will be made within 30 days of receipt of proper billing or delivery of services.