ITB 25-05 Chemicals for Cooling Towers

The School Board of Okaloosa County, Florida, has issued Invitation to Bid (ITB) 25-05 for a three-year contract to procure chemicals and monthly service visits for cooling tower treatment across nineteen district school facilities with twenty-four total cooling tower systems. The procurement seeks a qualified supplier to provide scale and corrosion inhibitors, microbiological growth control chemicals, and associated monthly service visits, with chemicals to be administered by district personnel. Bidders must be companies primarily engaged in water treatment chemicals and services, possessing a minimum of five years of professional experience, and must be authorized dealers/suppliers with a laboratory facility located within 200 miles of Okaloosa County. The bid responses are due by March 4, 2025, at 2:00 PM CT, with an anticipated contract commencement date of April 23, 2025. Bidders or their representatives must meet the credentials of a Certified Water Technologist, and the contract includes provisions for chemical pump and conductivity controller pricing. The contract allows either party to cancel on April 22nd of each contract year with 90 days' written notice, and bidders are required to submit comprehensive pricing for all specified chemical treatments and service components.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The estimated annual chemical purchase and service cost is approximately $60,000, with the contract subject to annual appropriation and funding availability. The school district maintains a tax-exempt status, which may impact pricing considerations for potential bidders. No incumbent vendors or existing contractors are mentioned in the documentation. The contract requires integration with existing cooling tower infrastructure across nineteen district facilities, and bidders must demonstrate technical capability to provide seamless chemical treatment and monthly service visits. Potential respondents should carefully review all specifications, as the bid requires detailed technical expertise in water treatment chemistry and a proven track record of service delivery in educational facility environments. The three-year contract structure provides an opportunity for a stable, long-term partnership between the School Board of Okaloosa County and the selected water treatment chemical supplier.