ITB 24-101684 Concrete Meter Vault (Three (3) Year Multiyear Contract)

DeKalb County Government is soliciting bids through Invitation to Bid (ITB) No. 24-101684 for a three-year multiyear contract to procure concrete meter vaults for housing large water meters. The procurement specifically requires furnishing, delivering, and setting up durable concrete infrastructure, including 8'x4'x5' meter vaults with 2'x2' doghouses, 9'x5'x6" precast lids with 36"x36" access hatches, and 8'x4'x2' flat bottom risers. The primary objectives are to protect vital water utility infrastructure from environmental elements and unauthorized access. Key dates for this procurement include mandatory DeKalb First LSBE meetings on multiple dates in October, November, and December 2024, with a non-mandatory pre-bid meeting on October 29, 2024. Questions were due by December 20, 2024, and the final bid submission and opening deadline is January 15, 2025, at 3:00 PM. The County will award the contract to the lowest responsive and responsible bidder, with the ability to award by line item or make an all-or-none award. The estimated contract quantities include 50 meter vaults, 50 precast lids, and 10 flat bottom risers over the three-year contract period.

The ITB includes specific local and small business enterprise (LSBE) participation requirements, mandating 20% LSBE participation with preference points: 10 points for LSBE-DeKalb firms and 5 points for LSBE-MSA firms. Bidders must attend one of the mandatory LSBE meetings and submit pricing in a separate sealed envelope. Insurance requirements are comprehensive, including $1 million in commercial general liability and $5 million in umbrella coverage. Delivery of services is expected within 48 hours upon request, with potential alternative timeframes subject to approval. Bidders must provide various documentation, including proof of LSBE status, insurance certificates, and signed addenda acknowledgments. Payment terms are set at net 30 days, and no alterations to the contract will be allowed after award. While specific budget ranges are not explicitly stated, the estimated procurement involves multiple meter vault components over a three-year period, suggesting a potentially significant contract value for the successful vendor.