ITB-24-003 Dairy Bid

The West Linn-Wilsonville School District 3J in Clackamas County, Oregon, is seeking competitive bids for a dairy product procurement contract (ITB-24-003) for the 2024-2025 school year. The Invitation to Bid (ITB) specifically requests proposals from qualified vendors to provide fresh liquid milk dairy products, with deliveries required twice weekly between 7:00am-12:00pm to various district school and support locations. Bids are due by 12:00pm on July 25, 2024, with an intent to award publication on the same day and a contract signing anticipated by August 5, 2024. Vendors must submit pricing on a firm fixed price basis, subject to a monthly price adjustment using the USDA AMS Federal Milk Order for the Pacific Northwest. The contract evaluation will be based on the aggregate value of three key dairy products, which must comprise at least 75% of the total contract value. Bidders must meet extensive requirements including Buy American preferences, comprehensive insurance coverage, mandatory background checks, stringent food safety standards, and consistent delivery performance.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The bid documents do not reference incumbent vendors or specify existing technological infrastructure requirements for integration. While precise award values are not detailed, the ITB suggests this is a potentially significant annual contract with an option to renew for four additional one-year periods. Vendors will need to demonstrate capability to consistently supply and deliver dairy products across multiple district locations, maintain competitive pricing, and comply with comprehensive food service procurement regulations. The contract's structure, with monthly price adjustments and performance-based evaluation, indicates the district's intent to establish a long-term, stable relationship with a reliable dairy product supplier that can meet the nutritional needs of the school district's food service program.