ITB 2305 - HVAC Systems for Field Operations Office

The state of Virginia, specifically Augusta County Service Authority (ACSA), has issued Invitation to Bid (ITB) #2305 for HVAC systems installation for a new Field Operations Office located at 846 Laurel Hill Road in Verona, VA. The procurement seeks a contractor to provide comprehensive HVAC system installation, including all necessary labor, materials, equipment, permits, and supervision. Specific project requirements include installing HVAC systems in the building shell, with exclusions for certain areas like warehouses and garages. The project timeline is structured with the building shell completion expected by August 2023, rough-in phase scheduled from September to December 2023, and trim-out phase to be completed by April 2024. Bids are due by 2:00 PM EST on April 6, 2023, and will be publicly opened, with ACSA reserving the right to negotiate with the lowest responsive and responsible bidder if the bid exceeds available funds. Bidders must submit a lump sum total project cost, and for bids exceeding $500,000, a bid bond or guarantee of 5% of the bid amount is required.

ACSA actively solicits minority and women-owned businesses to participate in this procurement. Bidders must comply with various state and federal requirements, including maintaining a drug-free workplace, adhering to non-discrimination policies, and avoiding debarment. Performance and payment bonds will be mandatory for bids over $500,000. For this specific ITB, Old Dominion Mechanical, LLC was the sole bidder, submitting a bid of $436,487.00. The contract opportunity demonstrates ACSA's commitment to inclusive procurement practices by encouraging participation from diverse business enterprises. While specific set-aside percentages are not detailed, the solicitation emphasizes open competition and opportunity for qualified vendors, particularly those from minority and women-owned business categories. The bid documents indicate that the award will be made to the most responsive and responsible bidder based on the submitted lump sum pricing and compliance with all specified requirements.