ITB 2027-008 Library Mobile Services Vehicle Customization

Calvert County Government, Maryland is requesting bids on customization services for one mobile library outreach vehicle under ITB 2027-008, with sealed bids due September 18, 2026 at 2:30 p.m. and a mandatory pre-bid meeting on August 31, 2026 at 10:00 a.m. at the Calvert Library, Prince Frederick. The vehicle — a 2026 Ford Transit already in county possession — requires comprehensive interior and exterior modifications including swivel driver seats, staff desks, overhead cabinetry, ADA-compliant lift gates, aluminum shelving, lithium battery and shore power systems, climate control, technology upgrades, full custom vinyl wrap with library branding, and automatic roof-mounted awning. Deliverables also include operator manuals, maintenance schedules, one on-site training session, and comprehensive warranty and technical support.

All costs—labor, materials, equipment, supervision, vehicle fuel, mileage, and fees—must be included in lump-sum pricing for six base bid items and two optional add-ons. Calvert County is tax-exempt; contractors must exclude county sales tax but remain responsible for taxes on incorporated materials and equipment.

Bidders must provide three references from similar work within the past three years, maintain minimum three-year warranties on customization and vinyl wrap, and secure prior county approval for subcontractors with a maximum 10% markup on subcontracted materials. Required insurance includes $1,000,000 commercial general liability, $1,000,000 automobile liability, and Maryland-mandated workers' compensation. Bid submissions must include Non-Collusion Certificate, Anti-Bribery Affirmation, Vendor Certification of Independence, and Contractor Performance Record. Written questions are due September 4, 2026 at 2:30 p.m. The contract term runs from the effective agreement date through delivery and acceptance of the completed vehicle. Calvert County reserves the right to award to the lowest responsible bidder, reject any or all bids, or waive informalities.