2027-008 ADDENDUM 1_Notice to bidders.pdf

This is an addendum notice issued by Calvert County Government, Maryland for ITB 2027-008 Library Mobile Services Vehicle Customization. The addendum corrects the pre-bid meeting date to August 31, 2026 at 10:00 a.m. at the Calvert Library, 850 Costley Way, Prince Frederick, Maryland 20678. Sealed bids are due September 18, 2026 at 2:30 p.m. The project involves comprehensive customization of one 2026 Ford Transit vehicle already in county possession, including interior modifications such as swivel driver seats, staff desks, overhead cabinetry, aluminum shelving, lithium battery and shore power systems, and climate control; exterior work including ADA-compliant lift gates, full custom vinyl wrap with library branding, and automatic roof-mounted awning; and technology upgrades. Deliverables include operator manuals, maintenance schedules, one on-site training session, and comprehensive warranty and technical support. Written questions must be submitted by September 4, 2026 at 2:30 p.m. The contract term extends from the effective agreement date through delivery and acceptance of the completed vehicle.

Pricing shall be submitted as a lump-sum amount covering all costs including labor, materials, equipment, supervision, vehicle fuel, and mileage for six base bid items and two optional add-ons. Calvert County is tax-exempt; contractors must exclude county sales tax but remain responsible for taxes on incorporated materials and equipment. Bidders must provide three references from similar work within the past three years and maintain minimum three-year warranties on customization and vinyl wrap. Subcontractors require prior county approval with a maximum 10% markup on subcontracted materials. Required insurance includes $1,000,000 commercial general liability, $1,000,000 automobile liability, and Maryland-mandated workers' compensation. Bid submissions must include Non-Collusion Certificate, Anti-Bribery Affirmation, Vendor Certification of Independence, and Contractor Performance Record. Calvert County reserves the right to award to the lowest responsible bidder, reject any or all bids, or waive informalities.