ITB 2026-04-22 School Playground Equipment and Installation

The Washington County Public Schools in Abingdon, Virginia is issuing an Invitation for Bid (ITB) for the design, provision, and installation of all-inclusive playground equipment at two school locations. This procurement seeks qualified vendors capable of developing comprehensive playground designs that accommodate users with varying disability levels and incorporate eight distinct types of play experiences, including active, passive/reflective, creative, imaginative, social, and sensory activities (encompassing sight, sound, touch, smell, temperature, balance, and body awareness). All playground equipment must comply with Consumer Product Safety Commission, ASTM, International Play Equipment Manufacturers Association, and Americans with Disabilities Act standards, with surfacing limited to poured-in-place rubber or artificial turf. Offerors may submit up to three design proposals with complete drawings, specifications, and component pricing, and the School Board reserves the right to mix and match components from individual vendor proposals. Required qualifications include three commercial references of similar contract size, current certificates of insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 in the aggregate for Commercial General Liability with Washington County Public Schools listed as additional insured, and documentation of proper business and contractor licensing. A mandatory pre-bid conference will be held on April 8, 2026, at 1:00 p.m., beginning at Abingdon Elementary School and concluding at Greendale Elementary School to allow potential bidders to visit both installation sites and obtain clarification. Three sealed bid copies must be submitted to the Central Services Office by April 22, 2026, at 2:00 p.m. Eastern Standard Time, with bids remaining irrevocable for 90 days after the scheduled closing time.

No specific set-aside designations or restrictions on organization types responding to this procurement are referenced in the available documentation. There is no mention of incumbent vendors, current contractors, or existing infrastructure requiring integration with the new playground equipment. The total project budget, including freight and installation at both schools, shall not exceed $750,000. The contractor must comply with the Build America, Buy America Act requirements, provide a written construction timeline, maintain direct manufacturer supervision during installation, and furnish a post-installation letter certifying compliance with applicable safety standards. Payment will be made within 45 days following monthly invoices and receipt of correct billing. A liquidated damages clause of $500 per day applies for work not completed by the scheduled completion date, with the specific contract period to be determined at award. The School Division reserves the right to reject any or all bids, award to other than the lowest bidder, and conduct facility inspections to verify bidder capabilities.