ITB # 2026-020 Stone Supply and Hauling Services

The City of Salem, Virginia is soliciting sealed bids through Invitation to Bid (ITB) #2026-020 for stone supply and hauling services to support operations at the Street Department (1228 Indiana Street) and Water Department (1300 Tidewater Street). The procurement requires qualified and licensed bidders to provide various stone materials including Crusher Run, Pug Mill, State Approved stone, Erosion Control Stone, VDOT materials, numbered aggregates (No. 9 and No. 8), RIP-RAP, and Surge, with an estimated annual requirement of approximately 10,421 tons combined across both departments; optional pricing for topsoil (135 tons combined) is also requested. Pricing must be submitted on a per-ton basis with separate line items for stone cost and hauling cost, and all delivery must occur via FOB destination during standard working hours (Monday through Friday, 8:00 AM to 3:30 PM). Bidders must demonstrate responsibility by maintaining the ability to deliver at least 300 tons within twenty-four hours of order placement, carrying general liability and automobile liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and obtaining valid City of Salem business licenses if required. Sealed bids must be received by 3:00 PM local time on Thursday, April 30, 2026, through hand delivery to Benjamin Denton at the City of Salem Purchasing Department (114 North Broad Street, Salem, VA 24153), mail, or electronic submission via the eVA portal at eva.virginia.gov; bids will be publicly opened at 3:05 PM on the same date in City Council Chambers. All questions must be submitted in writing by 3:00 PM on Friday, April 17, 2026, and bidders may obtain bid documents by emailing bkdenton@salemva.gov.

The City of Salem has not specified any set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or other organizational classifications. No incumbent vendors or current contractors are identified in the procurement documents. The resulting contract will be awarded for an initial one-year term with options to renew for four additional one-year periods upon mutual agreement, and the City reserves the right to terminate without cause with thirty days written notice. Payment terms are net 30 days upon satisfactory delivery, and the City of Salem is exempt from state sales tax and federal excise tax and will provide a tax exemption certificate to the successful bidder. No specific award value or budget range is disclosed in the available procurement documentation. All successful bidders must comply with Virginia Public Procurement Act requirements, nondiscrimination provisions, drug-free workplace standards, and federal immigration compliance regulations.