ITB 2026-020 Stone Supply and Hauling Legal Ad.pdf

This is a legal advertisement for Invitation to Bid (ITB) #2026-020 issued by the City of Salem, Virginia, for stone supply and hauling services. The City seeks qualified and licensed bidders to provide various stone materials including Crusher Run, Pug Mill, State Approved stone, Erosion Control Stone, VDOT materials, numbered aggregates (No. 9 and No. 8), RIP-RAP, and Surge to support the Street Department (1228 Indiana Street) and Water Department (1300 Tidewater Street), with an estimated annual combined requirement of approximately 10,421 tons and optional pricing for 135 tons of topsoil. Sealed bids must be received by 3:00 PM ET on Thursday, April 30, 2026, through hand delivery to Benjamin Denton at the City of Salem Purchasing Department (114 North Broad Street, Salem, VA 24153), mail, or electronic submission via eVA at www.eva.virginia.gov. Bids will be publicly opened at 3:05 PM on the same date in City Council Chambers. Written questions must be submitted by 3:00 PM on Friday, April 17, 2026. The resulting contract will be awarded for an initial one-year term with options to renew for four additional one-year periods upon mutual agreement. Bid documents may be obtained by emailing bkdenton@salemva.gov.

Pricing must be submitted on a per-ton basis with separate line items for stone cost and hauling cost, with all delivery occurring via FOB destination during standard working hours (Monday through Friday, 8:00 AM to 3:30 PM). Payment terms are net 30 days upon satisfactory delivery. Bidders must demonstrate responsibility by maintaining the ability to deliver at least 300 tons within twenty-four hours of order placement and carrying general liability and automobile liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. No set-aside designations, incumbent vendors, or current contractors are identified. The City of Salem is exempt from state sales tax and federal excise tax and will provide a tax exemption certificate to the successful bidder. The City reserves the right to reject any or all bids, waive irregularities or informalities in bidding, and terminate the contract without cause with thirty days written notice. All successful bidders must comply with Virginia Public Procurement Act requirements, nondiscrimination provisions, drug-free workplace standards, and federal immigration compliance regulations.