ITB 2026-003 Town Hall Custodial Services

The Town of North Beach, Maryland is requesting bids for custodial services at Town Hall (8916 Chesapeake Avenue, North Beach, MD 20714) under ITB 2026-003, with sealed bids due July 14, 2026 at 1:00 p.m. A mandatory pre-bid meeting is scheduled for June 25, 2026 at 3:00 p.m. at Town Hall.

The scope covers approximately 9,845 gross square feet including office areas, bathrooms, lobbies, kitchen, conference rooms, and stairwells. Services consist of bi-weekly custodial visits scheduled during early evening hours (approximately 3:00 p.m. to 6:00 p.m.), monthly detailed cleaning of council chambers, upstairs bathrooms, and kitchen areas, and on-call special event cleaning with a minimum of 72 hours' notice. The Town will provide toilet paper, paper towels, trash bags, and hand soap; the contractor must supply all other cleaning materials and equipment. All custodial personnel must be direct employees of the contractor with no subcontractors or day laborers permitted. Supervisory personnel must be fluent in English and present during all service shifts.

The contract term is one year from the Notice to Proceed date (anticipated August 2026), with four optional one-year renewal periods automatically renewable unless either party provides 90 days' notice of non-renewal. Pricing must be submitted on a firm, fixed-price basis with no escalation provisions and must include all labor, materials, equipment, supervision, overhead, and related expenses. Award will be made to the lowest responsible bidder. The Town will retain 10 percent of each invoice until the project reaches 50 percent completion by value.

The contractor must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence, automobile liability insurance with $500,000 per person/$1,000,000 per accident bodily injury coverage, and workers' compensation insurance in accordance with Maryland state requirements. The current contractor is Cleaning Squad Services, LLC. Written questions are due July 2, 2026 at 1:00 p.m., with answers posted by July 8 at 10:00 a.m. Bidders must acknowledge receipt of the Questions & Answers clarification document by executing the signature block and including it with their bid submission.