ITB 2025-500 mcbrayer park sport courts and pedestrian lighting improvements

The City of Hampton, Georgia (Henry County) is issuing Invitation to Bid (ITB) #2025-500 for design-build construction services to improve lighting infrastructure at McBrayer Park, located at 15 Central Avenue, Hampton, GA 30228. The procurement seeks a qualified firm to design, construct, and install sport court lighting and pedestrian lighting systems, including the removal of existing lighting infrastructure and installation of all associated materials, labor, tools, equipment, and related services necessary for complete project delivery. Key deliverables include comprehensive lighting system design and layout, removal of old lighting systems, and full installation of new sport court and pedestrian lighting amenities. Required bidder qualifications include a Georgia General Contractor's License, current business license, corporate resolution, financial statement, current workload documentation, certificate of insurance meeting specified coverage limits, and five project references from work completed within the last five years. Bidders must submit sealed bids by 1:00 PM EST on Wednesday, July 2, 2025, at Hampton City Hall, Attention: Susan King, Deputy City Clerk, 17 E. Main Street South, Hampton, GA 30228. A mandatory pre-bid conference is scheduled for 11:00 AM EST on Monday, June 16, 2025, at Hampton City Hall, with late arrivals not permitted. Written questions must be submitted to wmoore@hamptonga.gov and gathearn@fdc-llc.com no later than 3:00 PM EST on Monday, June 23, 2025. The City intends to award the contract to the lowest responsible bidder and may award the project in two separate phases, allowing bidders to submit proposals for one or both phases. Contract completion is required within 150 calendar days for substantial completion and 180 calendar days for final completion, with liquidated damages of $250 per day during the substantial completion period and $500 per day thereafter.

All bidders must include a bid bond or cashier's check equal to 5 percent of the total bid amount and comply with a self-performance requirement mandating that the winning bidder directly perform not less than 51 percent of the total cost of work using its own workforce, excluding material and equipment costs; no more than 49 percent of contract work may be subcontracted unless expressly approved in writing by the Owner. The successful bidder will be required to furnish performance and payment bonds each in the amount of 100 percent of the total contract price, along with comprehensive insurance coverage including general liability, auto liability, and workers' compensation with minimum limits of $1,000,000 per occurrence. A $75,000 contingency allowance must be included in base bids for additional work directed by the Owner, with unused funds removed by change order at project completion. Retainage will be held at 10 percent of the contractor's partial pay estimate until 50 percent completion, after which no additional retainage will be held if progress is satisfactory. The City of Hampton affirms compliance with Title VI of the Civil Rights Act of 1964 and applicable federal regulations, ensuring that minority business enterprises receive full opportunity to submit bids without discrimination based on race, color, sex, or national origin. Bid documents are available on the City of Hampton's website at https://hamptonga.gov/293/Bid-Opportunities and the Georgia Procurement Registry at https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. No specific budget range or award value is disclosed in the procurement documents.