ITB 2025-1600-0247 - Dillingham Janitorial Services

The Alaska Department of Health, Division of Public Health, is seeking a vendor to provide comprehensive janitorial services for the Dillingham Public Health Center located at 125 Main Street, Dillingham, Alaska. The contract requires thrice-weekly evening janitorial services on Mondays, Wednesdays, and Fridays from 4:30 p.m. to 8:00 a.m., excluding state holidays, with additional weekly and twice-yearly comprehensive cleaning tasks. Deliverables include cleaning approximately 1,300 square feet of facility space, including offices, exam rooms, laboratory, break areas, and restrooms, as well as adjacent parking and sidewalk areas. The contractor must provide all cleaning supplies, consumables, and equipment, including a commercial wet/dry vacuum, floor machine, snow blower, and weed trimmer. Bidders must have a minimum of two years of experience in janitorial services and adhere to specific cleaning protocols, including disinfection, sanitization, and maintaining a fragrance-free environment. Key deadlines include a question deadline of April 4, 2025, and a bid submission deadline of April 16, 2025, at 2:00 p.m. Alaska Time. Bid evaluations are expected to complete by April 18, 2025, with a projected Notice of Intent to Award on April 21, 2025.

The procurement allows for potential Alaska Bidder Preferences, Alaska Veteran Preferences, and Alaska Military Skills Program Preferences. Bidders must maintain a place of business in Alaska, possess a valid Alaska business license, and perform all services within the United States. The contract includes a HIPAA Business Associate Agreement (BAA) requiring strict protection of Protected Health Information and compliance with federal and state privacy regulations. The contract will run from approximately May 2, 2025, with options to renew for four additional one-year terms. The Department of Health has estimated a budget between $135,000 and $160,000, with bids over $160,000 considered non-responsive. The successful vendor must provide proof of insurance, including workers' compensation, general liability, and automobile liability coverage. The contract also requires the contractor to submit monthly invoices and comply with detailed security and confidentiality requirements, including implementing administrative, physical, and technical safeguards to protect sensitive information.