2025-1600-0247 - Attachment 2 - ITB Bid Schedule.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 1624-085
- Issued by
- Dillingham Census Area, Alaska
About this file
This document is an Invitation to Bid (ITB) Bid Schedule (File No. 2025-1600-0247) for a comprehensive cleaning and maintenance contract, likely for a Public Health Center (PHC) in Alaska. The bid covers a five-year contract for thrice-weekly, weekly, and twice-yearly cleaning and maintenance services, with services to be performed on a Monday, Wednesday, and Friday schedule. The bid is due on Wednesday, April 16, 2025, at 2:30 p.m. Alaska time, with a strict total project cost limitation of $160,000. The services include detailed cleaning tasks such as garbage removal, disinfection of exam rooms and surfaces, glass and mirror cleaning, bathroom sanitation, floor maintenance, entry mat management, and year-round ground maintenance including seasonal lawn care and snow removal.
The bid schedule is structured to allow vendors to input individual service rates, which will automatically calculate monthly, annual, and five-year total costs across three service categories. Bidders are instructed to fill only in green-highlighted cells, with the remaining cells containing locked formulas for automatic calculation. The pricing structure requires vendors to provide rates for specific deliverables in each service category, including thrice-weekly nightly services (15 specific tasks), weekly services (4 specific tasks), and twice-yearly services (3 specific tasks). The document emphasizes precise cleaning standards, including the use of tuberculocidal/virucidal/fungicidal/bactericidal cleaning products and specific maintenance requirements for different areas and surfaces within the facility.
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Text version
Sheet1 Attachment 2 - Bid Schedule
ITB 2025-1600-0247
The purpose of the cost proposal format below is to allow offerors to submit pricing in a consistent manner that the State can evaluate and score. In accordance with ITB Section 1.02 - Budget, total project cost more than $160,000 will be considered non-responsive.
Instructions for filling in costs: Bidders are to fill in only the cells highlighted green. The remaining relevant cells contain formulas and will total automatically. All cells apart from those bidders are to fill in are locked and bidders are not to attempt to overcome this.
For "Thrice-Weekly Nightly Services," determine and fill in the individual cost of each nightly service (green cells B4-B18). Column C will automatically fill in the totals for what each deliverable will cost to perform for four weeks (one month). Columns D through H will each automatically fill in the cost of twelve months. These represent Years 1-5 individually. The cells in Column I will formulate the total for all five years for each deliverable. Cell I19 will total the cost of all thrice-weekly deliverables for five years.
Under "Weekly Services," fill in the rates, in cells B21-B24, to perform the deliverables. The remainder of the row will automatically fill in as it did for Weekly Services, in this case showing the monthly rate (service performed four times), each individual year's rate, and the total for all five years. Cell I25 will total the cost for all weekly services for all five years.
Under "Twice-Yearly Services, determine and fill in the individual cost of each Twice-Yearly Service (cells B27-B29). Columns D-H will automatically fill in the totals for what each deliverable will cost to perform twice in Years 1-5. Column I will formulate the total for all five years for each deliverable. Cell I30 will total the cost of all twice-yearly deliverables for five years.
Cell I31 will automatically fill in the final total.
Below the table, fill in vendor name and contact information (including "Submitted by").
| Thrice-Weekly Nightly Services (M, W, F) | Rate for Individual Deliverables | Monthly Rate (Individual Rate x 12) | Year 1 Total | ||||||
| 1 month x 12 | Year 2 Total | ||||||||
| 1 month x 12 | Year 3 Total | ||||||||
| 1 month x 12 | Year 4 Total | ||||||||
| 1 month x 12 | Year 5 Total | ||||||||
| 1 month x 12 | Five-Year Total | ||||||||
| 1) Empty all garbage receptacles and replace used plastic liners with appropriately-sized new liners. Wash/wipe garbage receptacles thoroughly if they become unsanitary or malodorous. Remove any boxes, containers or other items marked as garbage. Secure trash collected from building receptacles in two- (2-) mil thick, twenty- (20-) gallon plastic garbage bags and dispose of garbage bags in the designated on-site container. After disposal, the contractor must close and secure the container lid(s)/door(s). | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 2) Clean and disinfect exam room, lab, and break area sinks, all fixtures, counters and exam tables, pediatric and baby scales, reception counter, break area table, and all doorknobs, light switches, and phone receivers with appropriate tuberculocidal/virucidal/fungicidal/bactericidal disinfectant cleaning wipes. For exam tables, use State-supplied tuberculocidal/virucidal/fungicidal/bactericidal cleaning wipes. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 3) Clean all mirrors and interior glass. Leave all interior mirrors and glass in a clean and streak-free condition. Clean and disinfect all drinking fountains and leave in a clean, sanitary, and germ-free condition. Polish all stainless-steel fountains and fixtures after cleaning/disinfecting and leave in a clean and streak-free condition. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 4) Clean bugs and cobwebs from windows, corners, behind doors, walls, ceilings, and other areas observed. Clean all flat surfaces and windowsills with appropriate tuberculocidal/virucidal/fungicidal/bactericidal disinfectant. | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| 5) Pick up/put away toys, games, books, and magazines in waiting room, child health screening areas, and in exam room. Remove soiling if present. Disinfect plastic and other non-material/non-paper children’s toys, books, and games. Wipe material books, games, and toys with a clean, damp cloth. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 6) Vacuum and spot clean fabric furniture. Clean and disinfect non-material furniture with appropriate tuberculocidal/virucidal/fungicidal/bactericidal cleaning wipes. Contractor may use appropriate tuberculocidal/virucidal/fungicidal/bactericidal State-supplied cleaning wipes on vinyl furniture if not contraindicated by manufacturer instructions. | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| 7) Clean bathroom sinks, fixtures, toilets, urinals, areas around and under toilets and urinals, and shower stall with appropriate tuberculocidal/virucidal/fungicidal/bactericidal disinfectant cleaner. Remove mold growth as well as mineral and calcium deposits. Remove mold growth as well as mineral and calcium deposits. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 8) Fill all paper, sanitary napkin, wax liner/toilet-set covers, soap and other dispensers/receptacles in bathroom, break area, exam room, lab, and janitor room. Damp-wipe all dispensers and leave in a clean and usable condition and filled with products of proper size and type to sufficiently meet PHC needs. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 9) Replace burned-out light fixture bulbs as required. Wash, dry, and replace the light fixture covers at the same time. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 10) Check for spots on all carpeted floors and clean any stains or spots with a solvent or cleaning method recommended by manufacturer. Vacuum all carpeted floors, including edges, corners, and behind and under furniture. Foreign materials must be removed from floor manually if unfeasible with vacuum. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 11) Sweep all non-carpeted floors, including at edges, corners, and behind and under furniture, removing all foreign materials. Mop all non-carpeted floors with liquid disinfecting detergent, removing any black or scuff marks. Rinse non-carpeted floors with clean water, then mop floors dry. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 12) Provide high quality, safety-designed entry mats at all entryways. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 13) Maintain all entry mats in a clean; dirt- and foreign object-free; safe; and functional condition. Mats must not present any tripping hazards. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 14) Contractor will provide year-round ground maintenance (see attachment 6). During spring/summer/fall: maintain lawn area at normal height not to exceed three (3) inches. Police all sidewalks and parking areas; planter strips or boxes; landscaped areas; and around Dumpsters by collecting and removing all trash and other discarded materials. The contractor must notify designated PHC staff member if weather delays or prohibits this maintenance. | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| 15) During winter: snow removal is to be performed when snow accumulation is one (1) inch or greater on the walkway and/or two (2) inches or greater in the State vehicle parking area. Snow may be piled on the south side of the PHC if needed. Traction material (sand and ice melt) must be spread whenever snow or ice appears, remains, or accumulates to maintain a non-slick surface. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| TOTAL THRICE-WEEKLY NIGHTLY SERVICES | $0.00 | ||||||||
| Weekly Services | Rate for Individual Deliverable | Monthly Rate (Individual Rate x 4) | Year 1 Total | ||||||
| 1 month x 12 | Year 2 Total | ||||||||
| 1 month x 12 | Year 3 Total | ||||||||
| 1 month x 12 | Year 4 Total | ||||||||
| 1 month x 12 | Year 5 Total | ||||||||
| 1 month x 12 | Five-Year Total | ||||||||
| 1) Clean all dust and dirt/smudge marks from walls, counters and tables, cabinets, doors, fixtures, and window frames without damaging surfaces. Clean bugs and cobwebs from windows/sills, corners, behind doors, walls, ceilings, and other areas observed. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 2) Dust and wet-wipe window coverings (blinds), removing any visible dust or debris. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 3) Dust all flat surfaces, including file cabinets, bookshelves, and windowsills, and clean with appropriate tuberculocidal/virucidal/fungicidal/bactericidal disinfectant. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| 4) Maintain air-vent grills in a dust-, lint-, and cobweb-free condition and clean baseboards where accessible. Check toilet lid screws to make sure they are tight. If loose, notify designated PHC staff. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| SUBTOTAL WEEKLY SERVICES | $0.00 | ||||||||
| Twice-Yearly Services (Every Six Months) | Rate for Individual Deliverables | Year 1 Total | |||||||
| Deliverable x2 | Year 2 Total | ||||||||
| Deliverable x2 | Year 3 Total | ||||||||
| Deliverable x2 | Year 4 Total | ||||||||
| Deliverable x2 | Year 5 Total | ||||||||
| Deliverable x2 | Five-Year Total | ||||||||
| 1) Wash the inside and outside of all exterior glass (windows, doors, walls); leave all exterior glass in a clean and streak-free condition. Wipe water spots from sills and frames. Use drop cloths as required to protect adjacent surfaces, fixtures, and furniture. Remove all light fixture covers from the light fixtures, wash and dry all covers, and replace. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| 2) Shampoo all carpets. Ensure that all shampooed carpets are completely dry prior to the beginning of the State’s normal business hours. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| 3) Strip all wax from all linoleum floors, scrub with detergent and water, rinse with clean water, and mop dry. Apply new wax to all linoleum floors and buff to a luster finish. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| TOTAL TWICE-YEARLY SERVICES | $0.00 | ||||||||
| TOTAL PROPOSED PROJECT COST (Total of Thrice-Weekly Services + Weekly Services + Twice-Yearly Services)(Not to Exceed $160,000.00) | $0.00 | ||||||||
| This bid schedule must be completed and submitted on or before Wednesday, April 16, 2025 at 2:30 p.m., prevailing Alaska time. | |||||||||
| Submitted by: | _________________________________________________________________________ | ||||||||
| Business Name: | _________________________________________________________________________ | ||||||||
| Address: | _________________________________________________________________________ | ||||||||
| Contact: | _________________________________________________________________________ | ||||||||
| Phone: | _________________________________________________________________________ | ||||||||
| Email: | _________________________________________________________________________ |
File details come from the government source that posted it. Updated .