ITB 2025-1200-0293 - Trooper Household Goods Move Utah to Alaska

The Alaska Department of Public Safety, Division of Administrative Services, is seeking a qualified vendor to conduct a household goods moving service from Draper, Utah to Nome, Alaska through Invitation to Bid (ITB) 2025-1200-0293. The procurement involves moving approximately 14,135 pounds of household goods and one 2007 Toyota Tundra truck, with two category options: Category One includes both household goods and vehicle transport, while Category Two includes household goods and separate barge transport for the vehicle in Spring 2025. Bidders must provide pack and load services between April 1-30, 2025, with delivery required between May 1-June 20, 2025. The vendor must offer a heated warehouse with adequate fire protection and pest control, preferably in Anchorage, and conduct a mandatory site visit at the origin location before packing. Key requirements include providing certified weight tickets, assuming liability for property damage at $1.25/pound per shipment, and handling potential special transportation needs such as firearms and frozen food. Bids are due by 1:30 p.m. Alaska Time on March 14, 2025, with contract award expected on March 25, 2025, and questions to be directed to procurement specialists Jason Monkelien or Kelly Pahlau during specified timeframes.

The solicitation includes several preference programs that may benefit certain bidders, specifically a 5% Alaska Bidder Preference, a 5% Alaska Veteran Preference (not to exceed $5,000), and a 2% Alaska Military Skills Program Preference (not to exceed $5,000). While no specific incumbent vendor is mentioned, the state will only pay for actual certified weight up to 15,000 pounds, covering all associated costs including labor, handling, packing materials, and up to 30 days of storage/warehouse handling. Bidders must be capable of handling specialized items, including 14 firearms (3 pistols, 11 rifles/shotguns) and a large freezer, with the understanding that state employees will be directly invoiced for costs exceeding 15,000 pounds or storage beyond 30 days. The vendor must also be prepared to handle potential additional charges for frozen food transportation, which would be invoiced directly to the employee. Though a specific budget range is not explicitly stated, the estimated move involves approximately 14,135 pounds of household goods and a vehicle, suggesting a significant logistical and financial undertaking for the selected vendor.