ITB # 2025-005 Road Maintenance

The City of Salem, Virginia, has issued Invitation to Bid (ITB) # 2025-005 for a comprehensive road maintenance program targeting multiple city streets. The procurement seeks qualified and licensed contractors to provide labor, materials, and equipment for road maintenance services, including tack coat application, various asphalt concrete mixes, milling, pavement line marking, and pavement signal markings. The project encompasses approximately 50 road segments and requires bidders to submit unit prices for specific paving and pavement marking items. Bids are due by 3:00 PM on August 7, 2024, with all work to be completed by June 30, 2026. Evaluation criteria will focus on the unit prices provided in the Bid Schedule, with the city reserving the right to reject any or all bids and potentially negotiate with the selected bidder if the bid exceeds available funding. Contractors must provide a bid guarantee of at least 5% of the bid amount and demonstrate the ability to obtain performance and payment bonds equal to 100% of the bid amount.

No specific set-aside designations or restrictions for disadvantaged businesses were mentioned in the procurement documents. The ITB does not identify any incumbent vendors or current contractors, nor does it specify integration requirements with existing infrastructure or technology. No explicit budget range was disclosed in the documents. Bidders must comply with state and local laws, including obtaining a valid City of Salem business license if required. Contractors will be responsible for supervising and directing the work, ensuring subcontractor compliance, and meeting detailed insurance requirements. A price adjustment clause is included to address potential fluctuations in liquid asphalt costs. The city will furnish a tax exemption certificate, and contract payment terms are set at net 30 days. The project allows for potential additions or removals of similar services at the city's discretion.