ITB 2023-2 HVAC Replacement Project

Clackamas Charter Alliance d/b/a Clackamas Middle College (CMC) is soliciting bids for ITB 2023-2, an HVAC Replacement Project located in Clackamas County, Oregon. The procurement involves replacing three existing rooftop HVAC units with new units of 6-ton, 7.5-ton, and 12.5-ton capacities, and replacing a split system serving classrooms A and B with two new units. The project also includes installing a new ventilation system for those classrooms. A non-mandatory pre-bid conference was held on March 20, 2023, with bids due by March 28, 2023, at 3:00 PM Pacific Time. The successful contractor will be required to complete all work within 100 calendar days of the Notice to Proceed and must comply with all applicable federal, state, and local codes. Evaluation criteria will focus on responsiveness and responsibility, with the contract awarded to the lowest responsive bidder. Contractors must provide performance and payment bonds and adhere to prevailing wage rate requirements.

The procurement does not specify any specific set-aside designations or restrictions on bidding organizations. AirX, LLC has been identified as the lowest responsive, responsible bidder and is the anticipated awardee, pending a successful contracting process. The project is estimated to cost between $200,000 and $300,000, with funding sourced from CMC's general funds and bond financing. Bidders must acknowledge the project's addendum, and failure to do so may result in bid rejection. The contract will be awarded no sooner than seven calendar days from the Notice of Intent to Award, with CMC reserving the right to negotiate with the next lowest bidder if the initial contracting process is unsuccessful. Affected bidders may protest the notice within seven calendar days, after which protests will not be considered.