ITB-12-001 Raysville Fire Station

McDuffie County Board of Commissioners issued Invitation to Bid (ITB) 2025-12-001 for the complete interior finish buildout of the Raysville Fire Station located at 5130 Lincolnton Highway, Thomson, Georgia. The comprehensive scope of work includes frame-out, insulation, drywall finishing, flooring installation, ceiling work, bathroom re-flooring, painting, trim and finish work, door installation with associated hardware, lighting fixtures, electrical wiring and outlets, plumbing and fixtures, kitchen cabinetry, kitchen appliances, HVAC installation, fire suppression system installation, and an acoustical ceiling system. The project is presented as 16 line items on a lump-sum basis with a contract timeline of 180 days for completion, with work to be performed during regular county operating hours (Monday-Friday, 8:00 AM to 5:00 PM) excluding observed holidays, unless prior approval is obtained. Sealed bids were required to be submitted to the McDuffie County Finance Department at 210 Railroad Street, Thomson, Georgia 30824, with an original deadline of January 19, 2026, at 2:00 PM, which was extended via Addendum 1 to January 20, 2026, at 2:00 PM due to a holiday conflict. Written questions were due by 5:00 PM on January 9, 2026, with responses provided via addenda by 5:00 PM on January 13, 2026. Bidders were required to submit one unbound original bid with a completed bidder's checklist, bid form, bid bond equal to 5% of the total bid amount, bidder's declaration, E-Verify documentation, Georgia Security and Immigration Compliance Affidavit, certificate of non-discrimination, non-collusion affidavit, W-9 form, drug-free workplace certificate, business license, and acknowledgement of addenda. Required insurance coverage included workers' compensation at statutory limits, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate per project, automobile liability of $1,000,000 combined single limit, and property/builders risk insurance equal to or greater than the existing building limit.

McDuffie County reserves the right to award to a local business licensee if their bid is not more than 4% higher than the lowest bid received, creating a local preference provision. Payment and performance bonds will be required before issuance of the Notice to Proceed. The awarded bid was issued to B&S Building Ventures, located at 219 Whiteoak Street, Thomson, Georgia 30824, with a total contract price of $198,975.00, subject to adjustment based on contract provisions governing changes and additional work. The contract is based on standard EJCDC C-510 terms and conditions. Progress payments will be made at 95% of work completed prior to substantial completion, with final payment due upon contract completion. The successful bidder was required to comply with conditions precedent within 15 days of receiving the Notice of Award, including delivery of a signed Notice of Award and contract security documentation, with failure to meet these requirements resulting in default status and forfeiture of bid security.