ITB 09-26 15. 5k LB Large Outside Forklift

The New Smyrna Beach Utilities Commission (NSBU) is issuing Invitation to Bid (ITB) 09-26 to procure a large outside forklift for warehouse operations. The procurement involves the supply of a 15,500-pound capacity diesel-powered forklift meeting comprehensive specifications including 157-inch fork height, dual front wheels with pneumatic tires, hydraulic sideshifter and fork positioner, 72-inch forks with backrest cage, and extensive safety equipment such as an operator restraint system, overhead guard, lighting, mirrors, backup alarm, and strobe light. Qualified vendors must be authorized distributors for approved manufacturers including Hyundai, Bobcat, Mitsubishi, Clark, Toyota, or other Commission-approved brands, with a minimum five years in business and three client references demonstrating utility and governmental agency experience. Sealed electronic bids must be submitted via VendorLink by 2:30 P.M. on March 4, 2026, with public bid opening scheduled for 3:00 P.M. the same day via Microsoft Teams (872-216-5903, PIN 368 728 648#). Prospective bidders must submit questions by 2:30 P.M. on February 23, 2026, with responses provided in addenda by February 25, 2026, and are encouraged to conduct a site visit to inspect the trade-in vehicle (2014 Komatsu FD70-10 Diesel Powered Lift). Bidders must provide pricing for the base diesel-powered forklift, trade-in value for existing equipment, and optional pricing for LP gas alternate, overhead rain cap, and enclosed air-conditioned cab, with delivery fees, lead times, and pricing guaranteed for 120 days following award. The Commission reserves the right to award based on best overall value rather than lowest price, considering factors such as past performance, delivery availability, service capacity, and proximity to delivery point.

The solicitation does not specify set-aside designations or restrictions limiting competition to disadvantaged enterprises or particular organizational types. Bidders must maintain specified insurance coverage including general liability ($2,000,000 aggregate), automobile liability ($1,000,000 combined single limit), and worker's compensation per statutory requirements, and must submit comprehensive documentation including Drug-Free Workplace Certification, Non-Collusion Affidavit, Foreign Country of Concern Attestation, W-9 form, vendor application, questionnaire, equipment specifications, build sheets, and acknowledgment of any addenda. The existing trade-in equipment is a 2014 Komatsu FD70-10 Diesel Powered Lift, which vendors must evaluate for trade-in value consideration. No specific budget range or award value is disclosed in the ITB documentation, with the contract award contingent upon Commission approval. The Commission retains discretion to make multiple or split awards at its discretion based on overall value assessment rather than price alone.