Italian Ice

The City of North Myrtle Beach is seeking bids for Italian Ice procurement through Quotation Number 2025-23467AB, targeting Beach Services for seasonal resale during the vacation period. The procurement requires vendors to supply approximately 1,100 gallons of Italian ice weekly from May 1st to September 15th annually, with specific flavor requirements including Lemon, Orange, and Strawberry, restricted to 3-gallon containers. Vendors must comply with South Carolina Department of Agriculture regulations, provide detailed pricing per gallon, and specify product shelf life, storage temperature, and potential for refreezing. The bid submission deadline is Thursday, April 3, 2025, at 3:30 PM ET, with deliveries expected between 6:00 AM and 6:30 PM ET. Evaluation criteria include pricing, product specifications, and ability to meet delivery requirements, with the city reserving the right to make multiple awards to ensure supply continuity. The contract term is one year, with potential extensions for two additional one-year periods under the same terms and conditions.

Local vendor preference is available through the attached Local Vendor Preference Form, which allows qualifying North Myrtle Beach businesses to match the lowest bid if their proposal is within 5% of the non-local bid. To qualify, businesses must maintain a physical address within city limits, possess a valid North Myrtle Beach Business License, and have operated at the same location for at least twelve consecutive months. The city anticipates distributing approximately 20,000+/- gallons of Italian ice per season, with liquidated damages of $50 per day assessed for delivery delays. Winning bidders must obtain a valid City of North Myrtle Beach Business License, secure an approved Certificate of Insurance, and execute a contract. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the local vendor preference provision offers a potential advantage to local small businesses. The procurement is specific to Horry County, South Carolina, and targets vendors capable of meeting the precise product and delivery specifications outlined in the bid documentation.