IT Sourcing Event Template for 30-25136-DPH

The North Carolina Department of Health and Human Services, Division of Public Health, Office of Chief Medical Examiner (OCME) is seeking to procure a Portable Lightweight X-Ray Machine through Invitation for Bid #30-25136-DPH. The procurement is specifically for a backup x-ray imaging system to be used when the primary Lodox Statscan C-Arm X-ray is unavailable, with particular emphasis on postmortem examinations involving homicides, unidentified remains, and pediatric cases. Key requirements include a machine weighing under 220 pounds, featuring an integrated touch screen, constructed of stainless steel or tungsten, and capable of 802.11 wireless and wired ethernet network connections. The x-ray machine must be DICOM compliant for image storage and transfer to a locally hosted PACS server, and vendors must submit pricing for the equipment, shipping, and two additional years of maintenance. Bids must be submitted electronically through the Ariba Sourcing Tool by December 13, 2024, at 2:00 PM ET, with a required delivery and installation timeframe of 30 days following purchase order receipt at the OCME facility in Raleigh, NC. The contract term is three years, including a mandatory one-year warranty period.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must register with the state's e-procurement system and will be required to pay a 1.75% transaction fee on goods purchased. No incumbent vendors are mentioned in the documentation. The procurement explicitly prohibits refurbished or used systems, indicating a requirement for new equipment. While specific budget ranges are not detailed, vendors must provide comprehensive pricing that includes the x-ray machine, shipping costs, and maintenance agreements for Years 2 and 3. The system must integrate with the existing OCME infrastructure, specifically connecting to the internal LAN and PACS server using industry-standard methods. Potential bidders should note the technical specifications are precise, suggesting a competitive selection process that will prioritize vendors capable of meeting the exact technological and operational requirements of the Office of Chief Medical Examiner.