IT Security Cameras

Elizabeth City State University (ECSU) in North Carolina is soliciting proposals through Request for Proposal (RFP) 57-625 for a comprehensive Video Management System (VMS) solution based on Milestone XProtect Expert. The procurement seeks a qualified vendor to design, implement, and support a secure, scalable, campus-wide video surveillance platform that enhances safety, security, and operational awareness across all university facilities while addressing current system limitations including inconsistent camera performance, insufficient storage management, and limited advanced video analytics capabilities. Key deliverables include the core platform implementation, camera and device support, video recording and storage infrastructure, user management and security systems, system monitoring and management tools, client access capabilities, integration and extensibility features, video analytics functionality, and comprehensive implementation, training, and support services. The contract has an initial three-year term commencing within fifteen business days of final execution, with award targeted following proposal evaluation using best value methodology that considers technical compliance with Milestone XProtect Expert specifications, business requirements alignment, vendor experience with higher education and Milestone deployments, implementation quality, training and support services, pricing, and reference quality. Critical deadlines include a mandatory site visit on March 20, 2026, at 8:30 AM at the M.D. Administration Building with late arrivals prohibited from participation; written questions due March 25, 2026, at 5:00 PM with responses provided by March 27, 2026, at 5:00 PM; proposal submission deadline of April 3, 2026, by 5:00 PM through the North Carolina Electronic Vendor Portal (eVP); and public opening scheduled for April 6, 2026, at 2:00 PM. Vendors must demonstrate financial stability through certification, provide at least three customer references for similar services, and commit to a minimum 10 percent utilization of Historically Underutilized Businesses (HUB) as subcontractors, which represents a set-aside designation for disadvantaged enterprises. Proposals must include completed attachments addressing HUB participation plans, financial condition certification, worker location documentation, customer references, and lobbying activity certifications, with all submissions required electronically through eVP and vendors required to register with the NC Secretary of State prior to contract award. No incumbent vendor or existing technology integration requirements are specified in the available documentation, though bidders must account for campus infrastructure that includes multiple buildings with schematic floor plans and an interactive campus map provided as reference materials, noting that University Suites and Butler Hall are not currently included in mapping resources while Bedell Hall and University Center are scheduled for potential demolition in summer 2026. The RFP does not specify an explicit budget range or award value, requiring vendors to complete detailed pricing forms organized across nine categories covering platform requirements, implementation, training, and support services.