Isda 750-gallon trailer_mounted prover

The Idaho State Department of Agriculture (ISDA) is conducting a Request for Quotation (RFQ) for a 750-gallon trailer-mounted prover system designed to test retail fuel meters. The procurement seeks one prover system that must meet National Institute of Standards and Technology (NIST) Handbook 105-3 requirements and comply with Department of Transportation (DOT) Federal Motor Vehicle Safety Standards. Vendors must submit any questions by October 17, 2024, with quotations due by October 28, 2024. The award will be made to the most responsive and responsible vendor offering the lowest total cost. The prover system must be delivered within 180 days after order receipt and will undergo a comprehensive acceptance evaluation based on specific criteria outlined in the solicitation documents. Mandatory prerequisites include providing detailed technical specifications, proof of compliance with NIST standards, and demonstration of the system's ability to accurately test fuel measurement devices.

The RFQ does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors are identified in the available documentation. The solicitation requires vendors to submit a minimum one-year manufacturer's warranty and provide quotations electronically through the LUMA system. While no specific budget range is explicitly stated, vendors must provide comprehensive pricing information and lead times for the prover system. Insurance requirements are stringent, mandating $1,000,000 per occurrence for commercial general and automobile liability, and $1,000,000 for workers' compensation coverage. The contract will be administered by the Idaho State Department of Agriculture, with the prover system intended to support weights and measures testing across state agencies. Vendors must ensure their proposals meet all technical specifications outlined in attachments such as the NIST Handbook 105-3 and the Volumetric Field Standard Specification Checklist.