ISAC - Electronic Transcript Services - Sole Economically Feasible Source

The State of Illinois is seeking to award a sole source contract for Electronic Transcript Services to Parchment. The Illinois Student Assistance Commission (ISAC) requires a comprehensive electronic transcript exchange platform that will allow high schools to electronically submit student transcripts to colleges, universities, and other organizations across the United States as part of the students' college application and enrollment process. The contract term is for one year from February 1, 2024 to January 31, 2025 with no renewal options. The estimated value of the initial term is $545,000. ISAC has utilized Parchment's services for the past 12 years, with the current contract valued at $519,000. Parchment is the only vendor that provides a system process integrating multiple credential record types and facilitating the transfer of student high school information in a consistent, secure national standard format. Parchment is the only electronic transcript provider to receive the Postsecondary Electronic Standards Council (PESC) Seal of Approval for its use of the High School Transcript XML standard. ISAC has negotiated the $545,000 flat fee which is more cost effective than the MHEC contract pricing of over $4 per transcript.

The procurement is designated as a sole source, and the State is providing an opportunity for interested parties to submit written comments or request a public hearing by December 22nd at 4 p.m. to determine whether the sole source award to Parchment is appropriate and in accordance with the Illinois Procurement Code. There are no set-aside designations or restrictions on the types of organizations that can participate. Parchment is the incumbent contractor, and the State has determined that Parchment is the only economically feasible source for these services.