Irrigation Systems Maintenance for Rainbird System

The State of Rhode Island's Department of Capital Asset Management & Maintenance is seeking proposals for comprehensive irrigation systems maintenance services for Rainbird irrigation systems located at three Providence properties: the William E. Powers Building, Rhode Island State House, and Station Park. The Request for Quotation (RFQ24004127) solicits vendors to provide spring activation, winterization, and on-call service calls for these irrigation systems. Specific deliverables include unit-priced services for each location, including detailed spring and fall maintenance procedures and hourly labor rates for additional service calls. Vendors must submit electronic proposals through the Ocean State Procures system by May 6, 2024, at 10:00 AM EDT, with a vendor Q&A period scheduled from April 18 to April 23, 2024. Qualification requirements include valid Rhode Island contractor registration, appropriate licensing, and comprehensive insurance coverage, including $1,000,000 in liability insurance, workers' compensation, and automobile liability. The initial contract term will run approximately from May 20, 2024, to October 31, 2027, with the potential for one additional 12-month renewal based on vendor performance and funding availability.

The state actively encourages participation from minority business enterprises (MBEs) and women-owned business enterprises (WBEs), requiring vendors to submit an MBE Utilization Plan for review and approval by the Division of Equity, Diversity & Inclusion. Vendors must comply with Rhode Island General Law 37-14.1-1 regarding affirmative action and contractor registration. While specific award values are not explicitly stated, the solicitation indicates that pricing should be submitted as firm, fixed unit prices for services at each location, with an additional requirement for vendors to provide a percentage discount on miscellaneous replacement parts and components. No additional costs will be authorized beyond parts and labor, and travel expenses, meals, mileage, and portal-to-portal charges are explicitly excluded. The state reserves the right to make single or multiple awards and to reject any or all bids, providing flexibility in the procurement process. Interested vendors must be registered in the Ocean State Procures system and possess all necessary state-required certifications to be eligible for contract award.