Irrigation Systems Maintenance and Repair Services

Ocean County College is issuing a Request for Bid (RFB) for irrigation systems maintenance and repair services to be provided on a time and materials basis for college-owned facilities and properties on the main campus in Toms River, New Jersey. The procurement encompasses comprehensive irrigation and well system services including routine maintenance, troubleshooting, repairs, seasonal winterization and spring start-up services, emergency response capabilities, and maintenance across 20 identified control box locations serving multiple buildings and facilities. Qualified vendors must submit hourly rates for regular time labor, overtime labor (after normal work hours and weekends), and holiday labor (federal or state holidays), along with a material markup percentage; all rates must be all-inclusive of direct labor costs, supervision, overhead, equipment, materials, supplies, and administrative support with no additional fees permitted for travel time or trip charges. Contractors are required to maintain all necessary New Jersey licenses, certifications, and contractor registration; comply with prevailing wage requirements and affirmative action provisions; and carry worker's compensation insurance, general liability insurance with minimum limits of $1,000,000, and automotive liability insurance. Critical deadlines include a request for information deadline of May 1, 2026 by 3:00 p.m., a bid due date of May 20, 2026 at 11:00 a.m., and an anticipated award date within 60 days of bid opening, with the initial contract term running from May 28, 2026 through February 28, 2027 and an optional renewal term from March 1, 2027 through February 29, 2028. Pre-bid site visits are available at the Ocean County College main campus to allow prospective bidders to assess the facilities and control box locations.

The procurement document does not explicitly reference any set-aside designations or restrictions limiting responses to specific categories of organizations such as disadvantaged enterprises, minority-owned businesses, or women-owned businesses, suggesting the opportunity is open to all qualified vendors. No incumbent vendors or current contractors are identified in the available documentation. Subcontracting is permitted provided bidders obtain prior written approval or include documented subcontractor information in their bid response. The College is exempt from sales and use taxes, which may provide cost benefits to the selected contractor. The RFB does not disclose a specific budget range or award value, as services are provided on an as-needed basis with no guaranteed minimum or maximum labor or material purchases, meaning compensation will be contingent upon actual services rendered at the submitted hourly rates and material markup percentage.