Irrigation pump system replacement palm harbor golf course (RE-bid)

The City of Palm Coast, Florida is soliciting competitive bids through an Invitation to Bid (ITB) for a turnkey irrigation pump system replacement project at Palm Harbor Golf Course located in Franklin County. The procurement requires qualified contractors holding either a General Contractor License or Underground Utility and Excavation Contractor License to remove the existing pump system and controls, furnish and install a new MCI UL Listed QCZJ Packaged Pump Station (Model PPS-N-VT2-1700-110-SV-P-48-3-6), and provide comprehensive post-installation support. Deliverables include the complete pump station installation featuring two 75 HP vertical turbine main pumps rated at 850 GPM at 280 feet of total dynamic head, one 3 HP submersible pump, Allen-Bradley CompactLogix PLC and 10-inch color HMI control systems with remote monitoring capabilities, system testing, operation and maintenance manuals, up to three days of staff training, and site restoration and closeout. Bidders must provide cost breakdowns across seven categories: removal and disposal of existing equipment, furnishing and installation of new equipment, system testing, manuals, training, site restoration, and a lump sum total, with all ancillary costs including dewatering, spoils removal, concrete work, and painting included in the bid price. The evaluation criteria prioritize the lowest priced, responsive, responsible bidder, and contractors are required to submit three professional references (excluding City of Palm Coast employees), proof of insurance prior to contract execution, and potentially payment and performance bonds if contract value exceeds $200,000. Critical deadlines include a questions deadline of April 22, 2026 at 2:00 PM EDT, an Intent to Bid submission deadline of April 29, 2026 at 2:00 PM EDT, and a final bid submission deadline of April 30, 2026 at 2:00 PM EDT, with all submissions required through the City's electronic Procurement Portal at https://palmcoastgov.bonfirehub.com/portal; public bid opening will occur on April 30, 2026 at 2:00 PM at City Hall, 160 Lake Avenue, Palm Coast, Florida 32164.

The City of Palm Coast has established a local business preference policy that allows qualified Palm Coast or Flagler County vendors to receive contract awards if their bid costs are within 3-5 percent of the lowest bid, up to a maximum preference value of $20,000. No specific set-asides for disadvantaged enterprises or other protected classifications are identified in the procurement documents. The contract will be awarded on a one-year initial term with two optional one-year renewal periods, providing potential for extended engagement with the successful contractor. No incumbent vendor or current contractor information is referenced in the solicitation materials, and the project requires integration with the existing irrigation infrastructure at Palm Harbor Golf Course. The City reserves the right to reject all submittals, waive formalities, re-advertise for new bids, or abandon the project entirely. No specific budget or award value ceiling is stated in the available documents, making the project's financial scope contingent upon qualified bidder proposals and the cost breakdowns provided in submitted bids.