Irrigation Parts - Youth Athletic Football #1 Field

Sarasota County Parks, Recreation and Natural Resources is conducting a Quick Quote (QQ) solicitation for irrigation parts specific to the Youth Athletic Football #1 Field project. The procurement is a parts-only purchase, with the county handling installation internally, and seeks various irrigation supplies including a Rainbird LXIVMPRO irrigation controller, 20 solenoid decoders, 5 surge devices, grounding materials, wiring, valves, and extensive PVC piping. The solicitation was released on January 15, 2025, with a deadline for questions on January 22, 2025, and a response deadline of January 23, 2025, at 2:30 pm. Bidders must submit responses electronically through https://secure.procurenow.com/portal/scgov, and the procurement involves 23 line items of irrigation components. Evaluation criteria include responsiveness, responsibility, and the lowest total bid price, with the county reserving the right to purchase additional quantities at quoted unit prices within 30 days of award.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with E-Verify requirements, public records laws, and state contracting regulations. The total purchase is capped at $50,000, with potential for extended pricing up to one year if the vendor agrees. Vendors are required to provide references demonstrating experience and must offer new, current model materials that comply with federal, state, and local regulations. All delivered materials will be fully warranted for one year or the standard manufacturer's warranty period, whichever is longer. Delivery specifications include palletized and shrink-wrapped materials, with delivery to 2900 17th Street in Sarasota, Florida, between 7:30am and 2:30pm, Monday through Friday, with a 24-hour advance notification requirement to the county representative.