Irrigation Parts and Materials

The City of Tempe is issuing Request for Proposal (RFP) #26-115 to establish a term contract for the supply of irrigation parts, materials, and related supplies on an as-needed basis. The procurement spans five product groups: Rain Bird and Calsense irrigation controllers, Hunter, Bowsmith, and Hardie irrigation and sprinkler equipment, PVC pipe and fittings in various schedules and classes, PVC chemicals, and related irrigation system components. Qualified bidders must demonstrate the ability to deliver in-stock items within ten calendar days of order receipt and maintain a physical storefront or retail location within the Phoenix Metropolitan area to support over-the-counter purchases and local service support. Optional repair services for Rain Bird and Calsense controllers are also solicited, requiring bidders to demonstrate qualified personnel, diagnostic equipment, and the capability to complete repairs within seven calendar days or provide loaner equipment at no additional cost. Pricing must be submitted as percentage discounts off manufacturer's published price lists, with discounts remaining firm for the entire contract duration and renewal periods. The deadline for submitting inquiries is April 24, 2026, at 5:00 p.m. local Arizona time, with proposals due May 8, 2026, at 3:00 p.m. through the Bonfire procurement portal. Evaluation criteria are weighted as follows: cost and overall value (35 percent), products offered and specification compliance (20 percent), delivery availability and customer service (20 percent), experience and qualifications with irrigation products and Rain Bird/Calsense familiarity (10 percent), warranty and return policy (10 percent), and overall RFP response compliance (5 percent).

The contract term is two years from the award date with three one-year renewal options available at the City's discretion, and the City's estimated annual expenditure is approximately $300,000, though this figure does not guarantee minimum or maximum purchase volumes. No specific set-asides or incumbent preferences are mentioned in the solicitation, and no current contractors or existing infrastructure requiring integration are identified. All items must be new, unused, and in current production, and contractors must carry minimum insurance including $1,000,000 commercial general liability per occurrence, worker's compensation, and $1,000,000 commercial automobile liability. The City reserves the right to award by individual line item, group of items, or in aggregate, and may make multiple awards to different vendors. Bidders must identify applicable manufacturer price lists by number and date and provide current catalogs or access to online catalogs at no cost to the City. The City is exempt from federal excise tax and applies a 1.8 percent transaction privilege tax for in-Tempe purchases, though tax is considered a pass-through cost with zero expense for evaluation purposes when comparing non-Tempe vendors.