Irrigation Materials and Landscape Supplies

The County of Orange, Sheriff-Coroner Department is soliciting competitive bids for Irrigation Materials and Landscape Supplies through a fully electronic solicitation. The procurement seeks a contractor to provide a comprehensive range of products including irrigation materials (controllers, valves, sprinkler heads, PVC piping, adhesives), chemicals (herbicides, insecticides, fertilizers, fungicides), ground cover materials, seeds, erosion control products, plastic sheeting, and hand tools. Qualified vendors must operate multiple store and warehouse locations within Orange County and within a twenty-mile radius of Santa Ana, with regular Monday through Friday business hours and web-based catalog access. The contractor must confirm orders within one business day and complete deliveries within fifteen calendar days to three Sheriff-Coroner facilities: Theo Lacy Facility in Orange, James A. Musick Facility in Irvine, and Sandra Hutchens Law Enforcement Training Center in Orange. Key deadlines include December 9, 2025, at 3:00 p.m. for submitting questions and clarifications, and December 16, 2025, at 3:00 p.m. for bid submission through the County's online eProcurement Portal. Evaluation criteria will focus on the lowest responsive, responsible bidder meeting all solicitation requirements.

The County offers preference incentives for local and disadvantaged businesses, providing a five percent preference for certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders, with an enhanced eight percent preference for businesses certified in both categories. Contractors must provide proof of a valid California State Contractor's License, Certificate of Insurance with additional insured endorsements, signed W-9 or 587/590 forms, and valid D-U-N-S and UEI numbers within seven days of award notification. The contract will be effective for an initial three-year term, with the option to renew for two additional years by mutual agreement. Pricing will be structured as a fixed percentage discount off the contractor's current list price, with no minimum order quantities or minimum costs per order required. While a specific contract value is not explicitly stated, the contractor must maintain adequate stock availability and provide competitive pricing that matches or beats rates offered to other local, state, or federal government entities. The contractor will be required to maintain comprehensive insurance coverage, including commercial general liability with minimum limits of one million dollars per occurrence and two million dollars aggregate.