IRJCF 12. 01. 2025 Horticulture Evaporation coolers

The Ohio Department of Youth Services (ODYS) has issued a Request for Quote (RFQ) for the Indian River Juvenile Correctional Facility (IRJCF) located in Massillon, Stark County, seeking a vendor to provide and install four new evaporative coolers for a 1,500 square-foot horticulture greenhouse. The procurement requires vendors to supply swamp coolers that can collaboratively maintain an 80-degree temperature with a maximum 80% humidity level, with each unit being new and including a minimum one-year manufacturer's warranty. The solicitation (SRC0000035578) mandates a comprehensive proposal that includes the coolers, installation fees, necessary installation kits, performance startup confirmation, and one year's worth of replacement media pads. Key procurement dates include a mandatory site visit deadline of December 11, 2025, an inquiry period from December 1-12, 2025, and quote submissions due on December 16, 2025, at 10:00 AM. Vendors must demonstrate qualifications, applicable licenses, certifications, and provide documentation of relevant experience performing similar work within the past three years. The contract will be awarded to the lowest responsive and responsible bidder, considering both cost and experience, with all contractors required to comply with current Ohio code requirements and manufacturer recommendations.

The RFQ documentation does not specify explicit set-aside designations or restrictions on responding organizations. There are no indications of preferences for disadvantaged enterprises or specific vendor type limitations. The solicitation does not list incumbent vendors or provide detailed information about existing infrastructure requiring integration. While no specific budget range is explicitly stated, the comprehensive nature of the requirements suggests a moderate-scale procurement focused on supporting vocational education programs at the juvenile correctional facility. Installation services must be coordinated during standard working hours (Monday-Friday, 8:00 AM-4:00 PM EST), with the awarded contractor responsible for resolving any installation defects. The contract terms require detailed documentation of services to be provided to ODYS upon completion or within five business days, and all quotes must remain valid for a minimum of 60 days. The project's estimated contract effective date is December 22, 2025, with installation to be performed under the supervision of the facility's Maintenance Supervisor.