IRFP CS1075-22 Electronic Ticketing for the Marion County Fair

Marion County, Oregon has issued an Intermediate Request for Proposals (IRFP) #CS1075-22 seeking an electronic ticketing solution for the Marion County Fair from 2023 to 2027, with a potential extension through December 2028. The county requires a comprehensive, turnkey ticketing system that includes online and point-of-sale ticketing capabilities, associated equipment, and technical support for an annual four-day fair with attendance ranging between 22,000 to 28,000 people. Proposers must submit detailed information demonstrating their approach, qualifications, work plan, schedule, and cost proposal. The evaluation process will be conducted by a committee reviewing submissions based on qualifications, scope of work, and cost, with the potential for candidate interviews. Key deadlines included a bidders' conference held on December 12, 2022, and a proposal submission deadline of December 28, 2022. The county's objective is to select the proposal presenting the best overall value, with the contract anticipated to commence in January 2023.

Based on the available documentation, no specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement materials. The Notice of Intent to Award indicates that Afton Tickets Inc. is the intended contractor for this electronic ticketing service. The contract allows for a protest period of seven calendar days from the notice date, in accordance with Marion County's Public Contracting Rules. While specific budget ranges were not disclosed, the scope suggests a multi-year contract with comprehensive ticketing technology requirements. The procurement appears open to qualified vendors capable of providing a full-service electronic ticketing solution that can handle the fair's attendance volume and operational needs. The contract's potential five-year duration (with a possible one-year extension) indicates a significant commitment to establishing a stable ticketing infrastructure for the Marion County Fair.