IRFP 2023200001 Alton Baker Disc Golf Concessiionaire

The City of Eugene, located in Lane County, Oregon, issued an Informal Request for Proposals (IRFP #2023200001) seeking a qualified Concessionaire to operate and maintain the disc golf course at Alton Baker Park. The procurement solicits an independent contractor responsible for comprehensive course management, including sales of merchandise, food and beverages, instruction, tournament hosting, and ongoing maintenance of the 13.5-17.5 acre facility. Key deliverables include providing all necessary improvements, structures, equipment, and personal property to operate the disc golf course, with the City providing existing infrastructure like disc golf targets and tee pads. The solicitation was posted on October 3, 2022, with proposals due by October 28, 2022, and the City anticipated awarding the contract by November 30, 2022. Evaluation criteria likely included the proposer's ability to manage course operations, financial stability, proposed services, and community engagement. The initial contract term is two years, with potential extensions allowing for a total contract period of up to ten years. Proposers were expected to submit a signed proposal form, complete a questionnaire, and provide a financial offer demonstrating their operational capabilities.

The City of Eugene encouraged the participation of minority, women, and emerging small businesses, indicating a preference for diverse vendor participation. The solicitation referenced the Certification Office for Business Inclusion and Diversity (COBID), suggesting potential set-aside or preference considerations for certified diverse businesses. Oregon Disc Golf was ultimately awarded the contract as the highest-scoring proposer. The financial terms require the Concessionaire to pay a monthly fee to the City, with a minimum of $400 or a percentage of gross revenues. While specific budget ranges were not explicitly detailed, the contract involves operational and financial responsibilities for managing a disc golf course. The City demonstrated an interest in environmentally conscious and community-supportive services, potentially giving preference to proposers who align with these values. The procurement process emphasized the vendor's ability to independently operate and maintain the disc golf course while generating revenue and providing a quality recreational service to the community.