IRCC-Grease Trap Pumping- GRH

The Illinois Department of Corrections is issuing a Request for Quote for grease trap pumping services at Illinois River Correctional Center in Canton, Illinois, with bids due April 22, 2026, at 11:00 a.m. The procurement seeks a three-year contract with a mandatory bidders' conference and site visit for qualified vendors to provide quarterly pumping services for one 1,000-gallon grease trap located outside the kitchen and annual pumping services for two 1,000-gallon grease traps located outside the school and dish room. All pumping must be performed by certified waste haulers with services scheduled Monday through Friday between 7:00 a.m. and 1:00 p.m., excluding holidays, with the first pumping to be scheduled within ten days of contract execution. Vendors must comply with prevailing wage requirements applicable to waste disposal services and provide proof of Federal and State certifications, and all vendor employees are subject to background checks and security protocols required by the correctional facility. The evaluation criteria prioritize the responsive and responsible vendor submitting the lowest price, with vendor bids remaining firm for 120 days from opening. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law.

This procurement includes a small business set-aside with no specific minority-owned business, women-owned business, persons with disabilities-owned business, or veteran-owned small business percentage requirements currently specified. No incumbent vendors or current contractors are identified in the solicitation materials. The contract term is three years with a maximum total term including any renewals or extensions not to exceed ten years, and payment will be made in accordance with the State Prompt Payment Act with invoicing required by July 31 for services rendered through June 30 of any fiscal year. Vendors awarded contracts of $1,000 or more must pay a $15 fee to the Comptroller's Administrative Fund and the Minority Contractor Initiative, deducted from the first payment. The specific contract award value and estimated pricing are not disclosed in the solicitation; however, the vendor's pricing will be entered in the BidBuy Purchase Order items tab, and the State will establish the maximum contract amount prior to execution. The contract is contingent upon availability of appropriated funds, and the State reserves the right to terminate for convenience with thirty days' written notice or for cause immediately.