Invitation for Bid #RW2425020 Electric Sit/Stand Underbodies

The California Prison Industry Authority (CALPIA) has issued an Invitation for Bid (IFB #RW2425020) for electric sit/stand table underbodies to be used in its Furniture and Modular System Furniture enterprises located at Avenal State Prison in Kings County, California. The procurement seeks approximately 14,800 electric underbodies in two specific configurations: 9,000 black and 5,000 silver two-legged units for rectangular worksurfaces, and 800 black and 800 silver three-legged units for L-shaped corner worksurfaces. Required product specifications include electric height adjustment with a 26-inch range, adjustable width frames, soft start/stop functionality, anti-collision features, and digital keypads with memory settings. Bidders must be manufacturers or authorized representatives with a minimum of 5 years of relevant experience, and must comply with specific certification requirements including BIFMA e3-2019 Level 2, UL 962, and ANSI/BIFMA X5.5-2021 standards. The bid evaluation will be based on best value, considering cost, performance history, and experience, with bids due by March 20, 2025, at 3:00 PM, and a proposed three-year contract term with potential extensions.

No specific small business or disabled veteran business enterprise (DVBE) preferences are granted for this procurement. The contract allows for multiple awards and requires F.O.B. Destination pricing, with delivery to Avenal State Prison and potential additional CALPIA sites. Pricing must remain firm for the first contract year, with potential subsequent adjustments based on documented cost changes. Contractors must provide a minimum of $1,000,000 in liability insurance and comply with various state requirements, including air and water pollution regulations, Americans with Disabilities Act standards, drug-free workplace policies, and the Prison Rape Elimination Policy. While a specific contract value is not explicitly stated, the procurement's scale of 14,800 electric underbodies suggests a significant potential contract value. Bidders must also complete a Generative AI Disclosure & Factsheet (STD 1000) and adhere to CALPIA's "most favored customer" pricing guarantee, ensuring competitive terms comparable to other government customers.