IFB_RW2425020_Electric_Sit_Stand_Underbodies.pdf

State of California Department of Corrections and Rehabilitation

February 27, 2025

INVITATION FOR BID (IFB)

IFB # RW2425020

ELECTRIC SIT/STAND UNDERBODIES

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB) RW2425020 for ELECTRIC SIT/STAND UNDERBODIES. In submitting your bid, you must comply with the instructions found herein.

Mail or deliver your sealed bid package for the IFB to the address below. Faxed or electronically forwarded bids will not be accepted. Bids not submitted under sealed cover will be rejected. The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

IFB Number: RW2425020 IFB Name: ELECTRIC SIT/STAND UNDERBODIES Attention: Lisa Horrell Bid Submittal: Do Not Open

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: March 20, 2025 by 3:00 pm CALPIA Contact Return Bid To:

Lisa Horrell Desk Phone: (916) 358-2150

Email: Lisa.Horrell@calpia.ca.gov

California Prison Industry Authority Attention: Lisa Horrell

560 East Natoma Street Folsom, CA 95630

This IFB covers the estimated three (3) year requirement of electric sit/stand underbodies for the California Prison Industry Authority (CALPIA) FURNITURE and MODULAR FURNITURE ENTERPRISES, both located at Avenal State Prison in Avenal, California.

Term: Any contract resulting from this solicitation will expire after three (3) years regardless of the amount purchased, unless extended or terminated. The contract resulting from this solicitation may be extended by mutual agreement of CALPIA and the contractor.

mailto:Lisa.Horrell@calpia.ca.gov

IFB #RW2425020 Page 2 of 11 Electric Sit/Stand Underbodies

CALPIA reserves the right to award multiple contracts from this IFB. Contract awards will be determined on the basis of best fit for CALPIA markets and manufacturing settings. That can include the life cycle cost of a product; product innovation, design, and durability; expressed warranties; Greenguard / LEED credits eligibility; and customer service commitments.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to the quality and/or reliability of the product or service as well as efficient billing practices; certification by the International Organization for Standardization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALPIA may consider other factors deemed necessary to ensure that the best value is achieved.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids. Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

CALPIA does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

LISA HORRELL

Contract Analyst

IFB #RW2425020 Page 3 of 11

1.0 Purpose

The purpose of this IFB is to provide electric sit/stand underbodies to CALPIA’S Furniture and Modular Office System Enterprises. CALPIA will be manufacturing and installing the worksurfaces onto these underbodies. Bidders are asked to state on the Contract Price Sheet (Exhibit 1) the range of worksurface widths that the underbody will hold.

Please Note:

Only bids quoted on the State’s own Cost Sheet will be considered. Bids submitted with altered cost sheets or referencing supplier attachments that include legal terms and conditions conflicting with the State’s general bid provisions shall be considered non-responsive and such bids shall be rejected.

2.0 Minimum Qualifications

CALPIA will only contract with manufacturers or representatives of the manufacturer. Only products offered by the manufacturer will be eligible. If the manufacturer declines to participate in this evaluation, the representatives will not be eligible to offer their product for sale to CALPIA. Bidders who are representatives of a manufacturer will provide a signed letter of agreement from the manufacturer with their bid package, stating that the manufacturer agrees to provide CALPIA with any needed technical support.

The successful bidder shall have a minimum of five years of experience in manufacturing table bases and/or underbodies or as a representative of said manufacturer. Bidders shall provide a company profile, including number of years in business and verifiable company references within the last five years (minimum two, maximum five references). Bidders who are representatives of a manufacturer shall provide a company profile for both the manufacturer as well as their own company. Bidders shall provide documented quality control procedures that include receiving inspection standards.

3.0 Mandatory Requirements, Certifications, and Specifications

3.1 Mandatory Requirements

3.1.1 Workmanship

All items must display good quality workmanship. Details, finishes, colors, and materials shall be consistent throughout the term of the contract.

3.1.1.1 Welding

3.1.1.1.1 Must be free from sharp edges or burrs and any other defects which compromise the use or operation or are harmful to persons or materials in contact with them.

3.1.1.1.2 All metal components shall be fabricated from top quality metal raw materials.

3.1.1.1.3 Surfaces shall be free from pits, scale, and other defects.

3.1.1.1.4 All welds shall be ground smooth, and all seams shall be flush.

IFB #RW2425020 Page 4 of 11

3.1.1.2 Paint

3.1.1.2.1 Metal frame assembly and exposed metal surfaces shall have either a factory applied baked-on enamel or powder coat finish that is mar, fade, and chip resistant in either a chrome-like or black color. If bid is for CALPIA’s factory to apply finishing, items must be able to accept powder coat finish.

3.1.2 Compatibility

All electric sit/stand underbodies must be compatible with CALPIA worksurfaces.

3.2 Certifications

3.2.1 BIFMA e3-2019 Level 2 Certification

This certification is a multi-attribute, sustainability standard and third party certification program. Bidders are required to provide a copy of their e3-2019 Level certificate.

3.2.2 UL Certification

Bidders are required to provide a copy of their UL 962 compliance certification.

3.2.3 ANSI/BIFMA X5. 5-2021 Desk and Table Products.

Bidders are required to provide a copy of their BIFMA x5.5 certificate.

3.3 Specifications (All specifications are a minimum unless otherwise stated.)

3.3.1 Three stage, two-legged electric underbody

3.3.1.1 Electric height adjustment with 26.0” range (21.5"–47.5" without worksurface)

3.3.1.2 Adjustable width frames to accommodate 36"–72" wide rectangle worksurfaces

3.3.1.3 220-pound base lifting capacity for base

3.3.1.4 1.4" per second adjustment speed

3.3.1.5 Three stage adjustable legs

3.3.1.6 Two motors (one per leg)

3.3.1.7 Frame and column connect and lock for quick and easy assembly

3.3.1.8 Soft start and stop

3.3.1.9 Gyro sensor anti-collision

3.3.1.10 8’ minimum length power cord

3.3.1.11 UL962 listed

3.3.1.12 Low standby power consumption

3.3.1.13 Steel frame and foot construction with silver and black finish options

3.3.1.14 Standard glides on feet

3.3.1.15 Digital keypad with three memory settings, up/down buttons, illuminated display

IFB #RW2425020 Page 5 of 11

3.3.2 Three stage, three-legged electric underbody

3.3.2.1 Electric height adjustment with 26.0” range (21.5"–47.5" without worksurface)

3.3.2.2 Adjustable width frames to accommodate 48"–84" L-corner shaped worksurfaces

3.3.2.3 330-pound base lifting capacity

3.3.2.4 1.4" per second adjustment speed

3.3.2.5 Three stage adjustable legs

3.3.2.6 Three motors (one per leg/column)

3.3.2.7 Frame and column connect and lock for quick and easy assembly

3.3.2.8 Soft start and stop

3.3.2.9 Anti-collision safety feature

3.3.2.10 8’ minimum length power cord

3.3.2.11 UL962 listed

3.3.2.12 Low standby power consumption

3.3.2.13 Steel frame and foot construction with silver and black finish options

3.3.2.14 Standard glides on feet

3.3.2.15 Digital keypad with three memory settings, up/down buttons, illuminated display

3.3.3 Accessories

3.3.3.1 Locking casters set

3.3.3.2 Wire manager

3.3.3.3 Personal desk top power unit

3.3.3.4 Modesty Panels (list all sizes available on the Contract Price Sheet)

3.3.3.5 Keypad indicator display unit

4.0 Product Information

The following list of product information is required as part of a complete response.

(All literature must be in English)

4.1 Product Brochures/Profiles/Literature

4.2 Technical specifications (dimensions, ranges, mounting hardware, etc.)

4.3 Assembly instructions with list of special tool/jigs/fixtures required for assembly

4.4 Product testing certifications (ANSI/BIFMA Standards and those listed in Section

3.2)

4.5 Recycled/post-consumer and post-industrial content and recyclability of parts and products

4.6 Warranty information

IFB #RW2425020 Page 6 of 11

Information provided is for the sole purpose of evaluation by CALPIA and will remain confidential. If deemed necessary by CALPIA, information may be shared with an outside testing laboratory for evaluation only.

5.0 Design for Environment (DFE) Statement

Bidders shall provide a Design for Environment (DFE) statement or supporting documentation answering the question “How was the environment considered in the design?” This information is needed to support CALPIA’s BIFMA Level 2 certification.

6.0 Contract Dollar Value

Any contract resulting from this bid will expire three (3) years from its effective date;

however, in the event the ordering agency’s requirements are curtailed because of reducing requirements, cancellation of State programs, lack of fiscal appropriations, etc., the State shall be excused from purchasing any outstanding balances.

7.0 Emergency Extension Option

In the event of an emergency, upon mutual agreement with the contractor(s), CALPIA may extend the contract for up to one (1) additional year beyond the stated term and any noted extensions. Extensions during this period may occur in various increments until the establishment of a new contract. The total of the Emergency Extension Option terms shall not exceed one (1) additional year. All original Terms and Conditions shall remain the same during the extensions. Emergency Extension Option may be exercised in the event that a replacement contract cannot be established due to the protest of Intent to Award, loss of key CALPIA procurement staff, or other circumstances that would otherwise cause an unanticipated disruption to CALPIA’s enterprises.

8.0 Engineering Change Notifications (ECNs)

Vendor will notify CALPIA Contract Analyst in writing or via e-mail of any planned or intended ECNs for any component or material prior to shipments of any affected parts within 30 calendar days of proposed change. ECN shall include reason for change, drawings, assembly instructions/specifications or requirements, additional equipment requirements, ANSI-BIFMA test results, etc.

CALPIA has the right to reject ECNs that may result in institution security issues and retains the right to terminate use of affected product on the contract.

CALPIA Contract Analyst should be notified of any ECN affecting any current product in inventory that may be affected by a safety issue (i.e., product safety recall). If ECN affects current inventory (i.e., creates obsolete parts), vendor will pick up and credit CALPIA for any obsolete inventory.

9.0 Warranty Parts Replacement Timeline/Procedures

The CALPIA warrants that products under the ensuing contract are free from defects in materials and workmanship found through normal usage for the specified warranty period of five (5) years. The CALPIA shall be provided with warranty replacement parts for the duration of a minimum of the contract, including the vendors warranty period after the expiration of the contract with CALPIA.

The vendor shall provide CALPIA with replacement warranty parts 10 working days from point of factory contact to delivery of replacement parts. Vendor shall notify CALPIA of

IFB #RW2425020 Page 7 of 11 warranty part status return within 3 working days from point of the factory contact. Vendor shall assume freight charges for warranty parts.

10.0 Customer Support Services

In cases where the vendor’s product is defective and is still under the manufacturer’s warranty, the Contractor shall provide field service technicians to any location in California within 48 hours of contact by CALPIA staff. The contractor shall bear the cost of any service call required to repair or replace a defective product still under their warranty.

11.0 Quality Control

11.1 Quality Conformance

Failure of the product(s) to meet any requirement specified herein may, at the discretion of the State, be cause for refusal to accept further shipments of product until evidence has been provided by the manufacturer that corrective action has been taken to eliminate deficiencies.

The State may return or refuse to accept any delivery with obvious defects or that fails to meet any requirement contained in this IFB.

11.2 Quality Assurance

The CALPIA would prefer that bidders are ISO certified. If not ISO certified, the supplier shall demonstrate that the manufacturer has a quality assurance program established that assures product continuity and consistency to specification, pattern, and color.

12.0 Freight On Board (F. O. B.) Point

For the purpose of this bid, only bids quoting F.O.B. Destination (freight prepaid by the vendor to the ordering facility’s receiving point) will be accepted. Bids quoting other than F.O.B. Destination will be rejected.

13.0 Minimum Order

The minimum order will be a combination of units from any one contract vendor in quantities indicated on the Contract Price Sheet submitted with the vendor’s proposal.

These minimums will be considered part of the award factor in the evaluation process.

Orders for less than this quantity shall be considered non-contract and may be purchased from other sources.

14.0 Packaging

Items shall be packaged as kits rather than as bulk items, unless CALPIA requests direct delivery to a customer’s location. Any request for direct delivery will be for completely assembled underbodies rather than a kit to be assembled at CALPIA’s factories. Additional freight charges may be billed for direct deliveries to CALPIA customer locations.

All packaging materials used in shipment must maximize the use of recyclable material.

Exterior packaging is to show the contents and the purchase order number. All packaging shall conform to the applicable freight classifications, I.C.C. and/or postal regulations, and is to be of a quality to assure final delivery without damage to the contents.

A packing slip must accompany each delivery showing the contract number and Purchase Order number and give an accurate description of the item, weight, quantities, etc.

IFB #RW2425020 Page 8 of 11

15.0 Delivery

15.1 Delivery Terms

The items are to be delivered when requested as determined by the vendor’s proposal, Monday through Friday, 8:00 a.m. to 2:30 p.m. Weekend or holiday deliveries cannot be accepted without prior approval in writing by ordering agency.

Delivery terms will be considered part of the award factor in the evaluation process.

It shall be the contractor’s responsibility to notify CALPIA of any late deliveries (per purchase order/replacement due date) of complete kits, component parts, or replacement warranty parts immediately upon their knowledge.

It shall be the contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact the institution listed for the driver clearance procedure.

15.2 Delivery Address: Additional sites may be added as deemed necessary by CALPIA.

Avenal State Prison 1 Kings Way Avenal, CA 93204 Attn: CALPIA Furniture or General Fabrication Phone: (559) 386-6057 or (559) 386-6056

16.0 Pricing Provisions

The prices issued on a contract resulting from this IFB will be firm for the first year of the contract. After the first year, the prices may be adjusted upon mutual agreement of CALPIA and the Contractor. Any adjustment for price increase or decrease shall be based on documented changes to the Contractor’s costs of materials. The Contractor may request new pricing by submitting the proposed contract price changes up to 30 days prior to the anniversary month that the contract was issued for CALPIA’s review and approval.

CALPIA may also purchase any additional standard products not covered in the IFB at or below the lowest published price of the contractor.

17.0 Recycled Content

State agencies require that all suppliers certify the recycled content of all products offered or sold to the State. Copies of the recycled content certification form(s) and/or other certification documentation must be obtained and kept on file. The supplier must certify the minimum percentage of post-consumer material and post-industrial material in the product.

Note: Products that are refurbished, remanufactured, or reused are always considered recycled products, regardless of whether or not they meet the minimum content requirements.

Provide CALPIA with recycled content percentages by completing the CALPIA Supplier Material Declaration Form (Exhibit 5) included with this bid package for all products to be included on contract. Any changes during the term of the contract must be in writing with content provided.

http://www.ciwmb.ca.gov/BuyRecycled/StateAgency/Manual/default.htm#CIWMB74

IFB #RW2425020 Page 9 of 11

18.0 Samples: DO NOT SEND SAMPLES UNTIL REQUESTED

Sample product and presentation of product may be required prior to final award of proposal. CALPIA will send a request to qualified vendors for a sample and demonstration of desired products offered. If the samples do not meet specifications, the bid will be rejected. Samples will be returned at vendors’ expense. Return authorization packing slip(s) will be required along with prepaid will call or return merchandise authorization packing slip(s).

19.0 Engineering Drawings and Support

Upon award of any agreement ensuing from this solicitation, Vendor agrees to provide CALPIA with engineering drawings for the items selected. Vendor agrees to provide engineering support contact information to assist CALPIA’s engineering staff when needed.

20.0 Installation Training

Training sessions shall be provided to CALPIA Modular Systems Furniture (MSF) Planning Team, factory staff, and 3rd-party MSF installers, at no additional cost to CALPIA. Vendor shall supply suggested training plan including manuals, instructions, etc. within 60 calendar days of awarded contract. Branding on any drawings, manuals, instructions, etc. shall be labeled with CALPIA’s logo, product number and description.

20.1 Factory Training

The CALPIA shall be provided with on-site training for the duration of the contract including a minimum of one (1) day start-up training at the factory location and one (1) day annual site visit. Vendor shall supply instruction manuals and two control samples per factory location. Bidder shall supply suggested training plan including manuals, instructions, etc.

prior to the outset of the training.

20.2 Installer Training

The CALPIA shall be provided with project on-site training for the duration of the contract, including a minimum of one (1) day start-up training with CALPIA’s MSF installers and ongoing project site training as needed. CALPIA’s MSF installers are designated by region:

Northern California, Bay Area of California, and Southern California. Training location for the three regions will be mutually agreed upon by the vendor, CALPIA’s MSF installers, and CALPIA designated staff. Vendor shall supply instruction manuals and control samples per region. Bidder shall supply suggested training plan including manuals, instructions, etc. prior to the outset of the training.

21.0 Payment:

Payment terms for this contract are Net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 etc. seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than forty-five (45) days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later. Under no circumstances will CALPIA be subject to late payment fees or interest charges.

IFB #RW2425020 Page 10 of 11

22.0 Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor with advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

23.0 Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

The State has developed a GenAI Disclosure & Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

IFB #RW2425020 Page 11 of 11

California Prison Industry Authority Invitation for Bid #RW2425020

REQUIRED ATTACHMENT CHECK LIST

COMPANY NAME:

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm that the items listed below have been included with your bid. Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should also be returned with your bid package.

Attachments Attachment Name/Description

_____ Exhibit 1 Contract Price Sheet _____ Exhibit 2 Bidder/Supplier Responsibility Information _____ Exhibit 3 Bid/Bidder Certification Sheet

_____ Exhibit 4 Darfur Certificate

_____ Exhibit 5 CALPIA Supplier Material Declaration Form

_____ Exhibit 6 Economic Sanctions Certification

_____ STD 204 Payee Data Record

_____ STD 205 Payee Data Record Supplement NOTE: For use only if additional remittance addresses or additional authorized representatives need to be identified

_____ STD 1000 GenAI Reporting & Factsheet Form

Required Documentation for each Product Line Item offered

______ Product Brochure/Profile/Literature _____ Technical Specifications with dimensions, ranges, hardware, etc.

_____ Assembly Instructions with list of special tools for assembly if needed ______ Product Warranty Information ______ BIFMA e3-2014 Level, BIFMA x5.5, and UL Certifications (see Section 3.2) _____ Design for Environment statement or documentation _____ Greenguard/LEED Credits if cited _____ ISO Certifications or other Quality Assurance documentation

_____ Manufacturer Agreement with Distributor (if applicable)

IFB #RW2425020 Exhibit 1

CONTRACT PRICE SHEET

The Unit Prices provided for Line Items 1 (A and B) and 2 (A and B) are for the underbody only. CALPIA will be providing the work surfaces to complete the assembly. Do not include the cost for worksurfaces in those price quotes. The actual costs quoted by the bidder shall be binding for the term of the Agreement; however, CALPIA is not obligated to purchase any quantity of goods from the contractor.

Extended price is calculated by multiplying the estimated 3-year quantity by the unit price amount. In case of discrepancy between the unit price and the calculated total set forth, the unit price shall prevail. Bidders are also asked to provide quantity ranges for any discount pricing that may be available.

If you have more than one product line that meets the requirements of this IFB, or one product line with multiple sizes requiring different pricing, you may submit multiple copies of this price sheet and label them as alternate proposals.

Bidders are required to answer the question “How was the environment considered in the design”. Space is provided on page 4 of the Contract Price Sheet, or Bidders may attach a separate document with their response.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the

Business and Professions Code.

1. THREE-STAGE 2 LEGGED UNDERBODY for RECTANGULAR WORKSURFACE

MODEL NAME/NO.:

• Range of Worksurface Dimensions (Width):

• Range of Height Adjustability:

• Maximum Lifting Weight Capacity for a 60” L x 30” W, 1” thick work surface with underbody:

Item no.

Estimated 3-Year

Quantity UOM Description Unit Price Extended

Price Order Quantity

Discount Range Discounted Unit Price

1A 9,000 EA

3-Stage, 2 Legged Electric Underbody For Rectangular Worksurface Black Finish

$______/EA $___________

_____-_____EA

_____-_____EA

$ EA

$ EA

1B 5,000 EA

3-Stage, 2 Legged Electric Underbody For Rectangular Worksurface Silver Finish

$______/EA $___________

_____-_____EA

_____-_____EA

$ EA

$ EA

TOTAL EXTENDED PRICE LINES 1A and 1B: $

2. THREE-STAGE 3 LEGGED UNDERBODY for L-SHAPED WORKSURFACE

MODEL NAME/NO.:

• Range of Worksurface Dimensions (Width):

• Range of Height Adjustability:

Item no.

Estimated 3-Year

Quantity UOM Description Unit Price Extended

Price Order Quantity

Discount Range Discounted Unit Price

2A 800 EA

3-Stage, 3 Legged Electric Underbody For L-shape Corner Worksurface Black Finish

$______/EA $___________

_____-_____EA

_____-_____EA

$ EA

$ EA

2B 800 EA

3-Stage, 3 Legged Electric Underbody For L-shape Corner Worksurface Silver Finish

$______/EA $___________

_____-_____EA

_____-_____EA

$ EA

$ EA

TOTAL EXTENDED PRICE (LINES 2A and 2B): $

TOTAL BID (EXTENDED PRICES FOR LINES 1A, 1B, 2A, 2B): $

3. ACCESSORIES

no. UOM Description Unit Price

3A SET Set of Locking Casters $_________/ST

3B EA Wire Manager $_________/EA

3C EA Personal Desktop Power Unit $_________/EA

3D EA

All Modesty Panels Sizes Available:

(List prices for each panel)

3D EA Modesty Panel Hardware Attachment Kit (Bolts, screws, etc.) $_________/EA

3E EA Keypad Indicator Display Unit $_________/EA

DELIVERY TERMS and MINIMUM ORDER REQUIREMENTS If additional space is needed than what is provided below to describe your delivery schedules or minimum order requirements, please use a separate page to describe them in sufficient detail.

DELIVERY TERMS: (If none are provided, CALPIA will expect 30 days ARO)

MINIMUM ORDER REQUIREMENTS: (If none are provided, CALPIA will consider that there are no minimum order requirements)

Line Item 1:

Line Item 2:

Accessories:

Bidder to complete: Contact Name and Address to which purchase orders are to be sent:

Contact Name:

Street Address:

City, State, Zip:

Phone: Fax:

Email Address:

Supplier Contact:

Contractor shall have, preferably in California, a contact person available during the hours of 8:00 A.M. to 5:00 P.M.

on weekdays to answer questions regarding product, orders, or other areas in relation to the contract and the State’s needs.

All questions shall be answered within twenty-four (24) hours (except on weekends or holidays).

Contact person:

Phone Number: Fax number:

Email Address:

DESIGN FOR ENVIRONMENT STATEMENT: How was the environment considered in the design?

IFB #RW2425020 Exhibit 2 Electric Sit-Stand Underbodies Page 1 of 2

Bidder/Supplier – Materials, Responsibility Information

The intent of these questions is to establish that the bidder has secured the necessary production, distribution, and financial resources to perform the contract being proposed.

Except in cases when CALPIA concludes that a specified brand name is the only one that will meet the needs of CALPIA, all commodities shall be entered into with the best value bidder meeting all specifications. Responsibility in this context relates to the bidder’s qualifications and capability to successfully fulfill the requirements of the REQUEST FOR PROPOSAL (IFB). A bidder is deemed not responsible when they have demonstrated a lack of reliability in complying with and completing previously awarded State/Private contracts. Prior to awarding the contract related to this IFB, CALPIA’s Authorized Representative will determine whether the proposed awardee is responsible. In order to obtain information necessary to establish a bidder’s responsibility, each bidder shall complete the information requested below.

Failure to complete these questions may cause your offer to be rejected as non-responsive. Incomplete, vague, or misleading responses could cause your offer to be rejected as non-responsible. Use additional sheets as necessary to provide all the requested information.

Bidders who are manufacturers should be able to directly respond to the questions. Non-manufacturers may need to consult with their supply chain to properly complete each question. The burden of proof lies with the bidder to prove, to CALPIA’s satisfaction, that the bidder has adequate knowledge and control of the supply chain being utilized.

1. (A) If you are not the manufacturer, please list your role in the supply chain and list all points of business interaction(s) between the manufacturer and your firm. (Manufacturer/Producer, wholesaler/broker, warehousing/distribution)

Please be prepared to provide a written agreement between your firm and your supplier upon request. If your supplier is not the manufacturer, please also be prepared to provide a written agreement between the manufacturer and your supplier. If there is no written agreement between these two parties, to provide upon request supporting documents showing that they have worked together in the past.

1. (B) Name and address of the manufacturer and any other key parties utilized:

IFB #RW2425020 Exhibit 2 Electric Sit-Stand Underbodies Page 2 of 2

2.) How long has your firm been part of this supply chain? If less than 2 years, then please provide names of all the suppliers relative to this solicitation with whom you have worked in the past 2 years:

3.) How much business have you successfully completed as part of the supply chain described above? (Total dollar values, length of contract, product types, and geographic areas supplied.

4.) Names(s) of packaging and shipping firms(s) to be utilized for this contract.

5.) Have you ever had a contract terminated prior to its designated end date/term? If yes, please explain circumstances for each such contract termination.

6.) Using the format below, list contracts that you were awarded within the last five years with a value of at least 50% of the value of the contract to be awarded herein, which demonstrate your ability to meet the requirements of the proposed contract.

Contract Number: ____________________________________________________________________________________________ Description of product/services: _________________________________________________________________________________ Contract Value ($): ____________________________________________________________________________________________ Contract Award Date: _________________________________________________________________________________________ Required Delivery or Completion Date: ___________________________________________________________________________ Actual Delivery or Completion Date: _____________________________________________________________________________ Customer Contact Information (Name, phone number and email): ______________________________________________________

Business Services Section will review your past performance. A history of late or non-compliant deliveries on past or present contracts may cause your bid to be rejected.

Exhibit 3

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with other bid/quote documents as an entire package with original signatures

A. _____% Cash discount for payment within __________ days of receipt.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated is authorized to bind the bidding firm contractually and certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2.a Telephone Number 2.b. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN/SSN) 8. California

Corporation No.

9. Indicate applicable license and/or certification information:

Contractor’s State Licensing Board Number:

10. PUC License Number CAL- T:

11. Other Licenses:

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Qualifying Experience:

Exhibit 3

Completion Instructions for Bid/Bidder Certification Sheet Complete the numbered items on the

Bid/Bidder Certification Sheet by following the instructions below

Numbers

Instructions

1, 2a, 2b, 3

Must be completed. 1. Enter your name if sole proprietor or independent contractor. All other items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your federal employee tax identification number.

If you are a corporation: Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete if your firm holds a California contractor’s license. This information will used to verify possession of a contractor’s license for public works agreements.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15 Must be completed. These items are self-explanatory.

This information is requested by CALPIA Accounting. If certified as a Small Business Enterprise/Micro Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

11/16, Rev. E BSS-F017 Page 1 of 1

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 - 10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

OPTION #1 – DOMESTIC ONLY

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, initial here and submit with your bid package. (Initial ______)

OPTION #2 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #3 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

Initials of Submitter

Printed Name and Title of Person Initialing

STATE OF CALIFORNIA

Department of Resources Recycling and Recovery (CalRecycle)

CalRecycle 74 (Revised 01/23)

Postconsumer Recycled-Content Certification

To be completed by the State agency

State Agency:

Purchasing Agent: PO #:

Phone: E-mail:

The State Agency Buy Recycled Campaign (SABRC) is a state mandated program that requires the reporting of all purchases made within 16 specified product categories. All state agencies are required to verify the recycled-content of all products purchased within each of these categories.

All businesses shall certify the minimum percentage in writing to the contracting officer or his or her representative, if not the exact percentage, of postconsumer recycled-content (PCRC) material in the products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the minimum content requirements specified in law (see reverse side). The certification shall be furnished under penalty of perjury. The certification shall be provided regardless of content, even if the product contains no recycled material. A State agency may waive the certification requirement if the percentage of postconsumer material in the products, materials, goods, or supplies can be verified in a written advertisement, including, but not limited to, a product label, a catalog, or a manufacturer or vendor Internet website.

Public Contract Code sections 12205(a)(1), (2), (3) and (b)(1), (2), and (3)

Contractor/Company Name_________________________________________________________________________________

Address_____________________________________________________________________Phone_____________________

Purchase Order #

RFQ #

RFP #

IFB #

Cal Card Order #

Item # Product or Services Description 1Percent

Postconsumer

Recycled-

Content

Material

2SABRC

Product

Category

Code

M eets SA

B R

C

Pursuant to Public Contract Code 12205(b)(1), I certify under penalty of perjury under the laws of the State of California that the above information is true and correct.

Print Name Signature Title Date

FOOTNOTES:

“Postconsumer recycled-content material” is defined as products that were bought, used, and recycled by consumers. For example, a newspaper that has been purchased, recycled, and used to make another product would be considered postconsumer material.

“Product category” refers to one of the categories listed below, into which the reportable purchase is best placed.

If the product does not belong in any of the product categories, enter “N/A.” Common “N/A” products include wood products, aggregate, concrete, and electronics such as computers, TV, software on a disk or CD, and telephones.

For reused or refurbished products, there is no minimum content requirement. (PCC 12209(l))

California Department of Resources Recycling and Recovery (CalRecycle)

State Agency Buy Recycled Campaign (SABRC) - SABRC@CalRecycle.ca.gov

Code* Product Categories Product Subcategories Product Examples in each SABRC Category (PCC 12207 ) Examples include, but are not limited to, these individual products/materials.

Minimum Post-Consumer Content Requirement per Statute (PCC 12209 )

1A Paper Products Toilet Paper Toilet paper. 45 percent by fiber weight post-consumer fiber.

1B Paper Products Paper Towels Paper towels. 40 percent by fiber weight post-consumer fiber.

1C Paper Products Facial Tissues Facial tissue. 10 percent by fiber weight post-consumer fiber.

1D Paper Products Toilet Seat Covers Toilet seat covers. 20 percent by fiber weight post-consumer fiber.

1E Paper Products General Purpose Paper Wipes General purpose paper wipes. 40 percent by fiber weight post-consumer fiber.

1F Paper Products Food Serviceware Napkins, plates, bowls, food trays, takeout boxes, and placemats. 40 percent by fiber weight post-consumer fiber.

1G Paper Products Miscellaneous Paper Products Cartons, wrapping, packaging, file folders, hanging folders, building insulation and panels, corrugated boxes.

30 percent by fiber weight post-consumer fiber.

2 Printing and Writing Papers

Printing and Writing Papers Copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications.

30 percent by fiber weight post-consumer fiber.

3A Soil Amendments and Toppings

Compost Soil amendments, soil conditioner for potting or plant mix, organic materials used for water conservation; organic materials such as biosolids or other comparable substitutes such as livestock, horse, or other animal manure, food residues or fish processing byproducts; mechanical breakdown of materials.

80 percent recovered material that would otherwise be normally disposed of in a landfill.

3B Soil Amendments and Toppings

Mulch Ground covers, weed suppressants. 80 percent recovered material that would otherwise be normally disposed of in a landfill.

4A Glass Products Glass Products Windows, test tubes, beakers, laboratory or hospital supplies, reflective beads, tiles, construction blocks, desktop accessories, flat glass sheets, loose- grain abrasives, deburring media, liquid filter media, and containers.

25 percent post-consumer, by weight.

4B Glass Products Fiberglass Fiberglass (insulation), 30 percent post-consumer, by weight.

5 Lubricating Oils Intended for use in a crankcase, transmission, engine, power steering, gearbox, differential chainsaw, transformer dielectric, fluid, cutting, hydraulic, industrial, or automobile, bus, truck, vessel, plane, train, heavy equipment, or machinery powered by an internal combustion engine.

70 percent re-refined base oil.

6 Plastic Products Printer or duplication cartridges, diskette, carpet, office products, plastic lumber, buckets, wastebaskets, containers, benches, tables, fencing, clothing, mats, packaging, signs, posts, binders, sheet, buckets, building products, garden hose, and trays.

20 percent postconsumer, by weight, 7A Paint: Low-VOC: < 50 grams/liter Water-based paint, graffiti abatement, interior and exterior, and maintenance. 50 percent post-consumer paint.

7B Paint: Other VOC: > 50 grams/liter

Water-based paint, graffiti abatement, interior and exterior, and maintenance. 50 percent post-consumer paint.

8 Antifreeze Recycled antifreeze, and antifreeze containing a bittering agent or made from polypropylene or other similar non-toxic substance.

70 percent post-consumer material.

9 Tires (Retreaded tires)

Truck and bus tires, and those used on fleet vehicles (and passenger cars where available).

Retreaded: Must use an existing casing that has undergone retreading or recapping process in accordance with Public Resource Code (commencing with section 42400).

10 Tire- Derived Products

Flooring, mats, wheelchair ramps, playground surfacing, sports surfacing, parking bumpers, bullet traps, hoses, bumpers, truck bedliners, pads, walkways, tree ties, wheel chocks, rollers, traffic-related products, mudflaps, accessibility ramps, paths and sidewalks, animal care products, including, but not limited to, horse arena surfacing, stall mats, cow mats, and equestrian barn and breezeway flooring, artificial turf, landscaping and rubber mulch, outdoor surfacing, pavers and tiles, and posts.

50 percent recycled used tires.

11A Metal Products Metal Products Staplers, paper clips, steel furniture, desks, pedestals, scissors, jacks, rebar, pipe, plumbing fixtures, chairs, ladders, file cabinets, shelving, containers, lockers, sheet metal, girders, building and construction products, bridges, braces, nails, and screws.

10 percent post-consumer material, by weight.

11B Metal Products Vehicles Vehicles. 10 percent post-consumer material, by weight.

12 Building Finishes

Open Office Panel Systems

Open office panel systems. Middle range of state contracts.

13 Carpet Carpet Determined by DGS and Posted in SCM.

14A Erosion Control Products

Compost Filter Socks Compost filter sock. 100 percent post-consumer material.

14B Erosion Control Products

Compost Blanket Compost blanket, layer of compost protecting bare soil surfaces. 100 percent post-consumer material.

14C Erosion Control Products

Hydraulic Mulch Hydraulic mulch or erosion control process that uses fiber slurry and tackifier. 100 percent post-consumer material.

15A Textiles Textiles 0 percent post-consumer material.

15B Textiles General Textile Wipes General purpose wipes. 100 percent post-consumer material.

16A Pavement Surfacing

Rubberized Pavement Surfaces

Rubberized asphalt concrete and chip seal. 15 percent post-consumer material.

16B Pavement Surfacing

Recycled Asphalt Pavement

Recycled Asphalt Pavement 25 percent post-consumer material.

*It is each agency’s prerogative to assign internal codes/object codes for post-consumer recycled content products based on their internal paper or computer tracking systems.

For additional information, please visit www.CalRecycle.ca.gov/BuyRecycled/StateAgency/

5/5/2022, Rev. B BSS-F069 Page 1 of 1

ECONOMIC SANCTIONS CERTIFICATION

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions against Russia and Russian entities and individuals. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

As a potential vendor, contractor, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S.