Invitation for Bid #RW2401019 Bulk Raw Milk

The California Prison Industry Authority (CALPIA) has issued Invitation for Bid #RW2401019 for bulk raw milk procurement for its Milk Processing Enterprise located at the California State Prison-Corcoran in Kings County. The solicitation seeks approximately 37,700,000 pounds of bulk whole raw milk, with a two-year contract period and potential one-year extension, commencing May 1, 2025. Deliveries will occur seven days per week, involving two tankers daily, with strict requirements for milk temperature and quality. Pricing will be determined using a complex formula based on the United States Department of Agriculture California Marketing Area Federal Milk Order 51 monthly standard prices, which includes Class I butterfat and skim milk prices, location adjustments, and processor assessment fees. Bidders must quote a fixed Premium Service Charge that includes shipping costs, and the award will be made on an "All or None" basis to the bidder offering the best value. The bid response is due on Thursday, April 17, 2025, by 3 p.m., with evaluation criteria emphasizing cost, performance, and vendor experience.

The procurement does not explicitly specify set-aside designations for disadvantaged enterprises, though the bidding documents include non-discrimination policies and requirements for compliance with various state regulations. Bidders must complete several mandatory attachments and certifications, including economic sanctions and Darfur contracting act compliance. The solicitation requires vendors to maintain minimum insurance coverage of $1,000,000 per occurrence and adhere to drug-free workplace standards, sweatfree code of conduct, and anti-discrimination regulations. While specific budget ranges are not detailed, the volume of milk (37,700,000 pounds) suggests a significant contract value. Potential bidders must also disclose any use of Generative Artificial Intelligence (GenAI) technologies and comply with World Trade Organization procurement guidelines, particularly for contracts exceeding $500,000. The contract will be managed through CALPIA, which reserves the right to reject any bid and potentially issue multiple contracts to meet its milk procurement needs.