Invitation for Bid No. 120963 for Daily Mail Courier Services

The California Employment Development Department (EDD) has issued Invitation for Bid (IFB) No. 120963 for daily mail courier services at its San Bernardino facility located at 685 E Carnegie Drive, Suite 180. The procurement requires a contractor to provide mail pickup from the U.S. Post Office at 1900 West Redlands Boulevard each working day, Monday through Friday, with specific delivery timelines: incoming mail must be delivered by 7:30 a.m. and outgoing mail must be picked up by 4:00 p.m. and delivered to the post office by 5:00 p.m. The approximate mail volume is 30 to 50 trays/boxes per week, and the contract term is set for two years, from January 1, 2026, through January 1, 2028. Prospective bidders must possess a valid Motor Carrier Permit and all required federal, state, and local licenses and permits, and can arrange facility inspections by contacting Breanna Zuvia at (916) 860-2682. Bids must be received and time-stamped by the Contracts Services Group no later than November 19, 2025, at 3:00 p.m. Pacific Time, with pricing to be submitted as a monthly sum.

The IFB includes specific set-aside and certification preferences, with Disabled Veteran Business Enterprise (DVBE) participation requirements waived for this solicitation. Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran Service Agency (SB/NVSA) certification preferences of five percent are applicable. The contractor must provide proof of insurance, including $1,000,000 in general liability, workers' compensation, and automobile liability insurance. Subcontracting is restricted, permitting only certified small businesses, microbusinesses, or DVBEs to meet departmental requirements, and limited to 25 percent of the contract value. While a specific contract value is not explicitly stated, the EDD reserves the right to reject any or all bids, suggesting flexibility in the final contract amount. The procurement is focused on San Bernardino County, with potential service implications for the San Francisco City jurisdiction, though the primary service location is the San Bernardino EDD facility.