Invitation for Bid - IW230406

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department has issued an Invitation for Bids (IFB) number IW230406 for the procurement of 200,000 badges and accompanying wallets. The solicitation seeks gold electroplated block-style badges with blue enamel, specifically manufactured by Smith and Warren (Manufacturer #: 24002), featuring "Department of Criminal Justice" and "Texas" text. The procurement includes two line items of 100,000 badges, each to be paired with a BC100-D4 dress leather bi-fold wallet with single ID capability. The bid requires F.O.B. destination pricing with prepaid freight, with delivery designated to the TDCJ Security Operations Warehouse in Huntsville, TX. The bid is scheduled for opening on October 15, 2025, at 3 P.M., with electronic submission preferred via email to bids@tdcj.texas.gov. Bidders must comply with extensive state regulations, including provisions related to suspension, debarment, and terrorism watch lists, and must provide comprehensive documentation including Material Safety Data Sheets and Voluntary Product Accessibility Templates.

The solicitation includes strict security requirements for delivery personnel and vehicles, with specific guidelines about interactions within correctional facilities. Potential bidders must submit their contact information to ensure receipt of any amendments, which will be posted on the Electronic State Business Daily. While no specific set-aside designations are explicitly mentioned, vendors must comply with numerous state regulations, including non-discrimination policies and employment eligibility verification through the E-Verify system. The procurement emphasizes vendor compliance with state accessibility standards, OSHA regulations, and manufacturer's standard warranties. Payment terms are established at thirty calendar days after invoice receipt, goods delivery, or service completion, with provisions for direct deposit. The state reserves the right to reject any bid and terminate contracts without penalty if insufficient funds are appropriated. While a specific award value is not detailed, the scale of the procurement (200,000 badges and wallets) suggests a significant contract value for the selected vendor.