Invitation for Bid (IFB) 59A1326 As-Needed Surveying Equipment Maintenance and Repair Services, Sacramento, CA

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB) No. 59A1326 for as-needed surveying equipment maintenance and repair services across Sacramento County, Sacramento City, and West Sacramento City. The procurement seeks a contractor to provide comprehensive maintenance, service, calibration, and repair for approximately 300 survey instruments, including auto levels, zeiss levels, dumpy levels, laser levels, theodolites, transits, total stations, tripods, and carrying cases. Bidders must be Nikon certified in servicing and repairing surveying instruments and must submit proof of completion in a Nikon Instrument Repair Training Course. The bid is scheduled for submission by March 20, 2025, with a proposed contract award date of April 3, 2025, and a contract term spanning from May 1, 2025, to April 30, 2028. Key objectives include routine service, calibration, and emergency repair of specialized surveying equipment, with line items covering various instrument types and provisions for additional mechanical and electrical work.

The solicitation includes a small business preference with a five percent preference for certified small or micro businesses, and while Disabled Veteran Business Enterprise (DVBE) participation is not mandatory, a DVBE incentive is available. Subcontracting is explicitly prohibited under this agreement. The contract will reimburse the contractor for actual costs of materials and parts, with a maximum allowable expenditure of 10 percent of the subtotal, though a specific total contract value is not explicitly stated. Additional compliance requirements include mandatory organic waste recycling, adherence to civil rights laws, and specific provisions related to Russia sanctions and generative AI technology use. Potential bidders are advised that for an accessible version of solicitation documents, they can submit a request online or call (916) 654-2852. The procurement emphasizes technical expertise in surveying equipment maintenance and repair, with a focus on precision instrument servicing for Caltrans' operational needs.