Invitation for Bid for Palisade Wall Timbers for Mission Dolores State Historic Site

The Texas Historical Commission (THC) has issued an Invitation for Bid (IFB #808-25-251633) for Southern Yellow Pine timber to be used as palisade-style posts for the Mission Dolores State Historic Site located in San Augustine County, Texas. The procurement requires a minimum of 500 timber poles, each precisely specified as 12 feet in length and 8-10 inches in diameter, which must be peeled and cut in an 18th-century palisade style with .40 General CCA (Chromated Copper Arsenate) treatment. Bidders must demonstrate a minimum of five years of experience in similar work and provide at least three client references, with the contract award based on best value criteria under Texas Government Code 2155.074(b). The bid submission deadline is March 6, 2025, at 2:00 PM Central Time, with an expected contract start date between March 10-14, 2025. The contract term extends through August 31, 2025, with potential six-month extension and an additional 180-day option period available. Bidders are required to submit separate pricing for materials and labor, with prices remaining firm for 90 days from the bid closing date.

While no specific HUB (Historically Underutilized Business) subcontracting plan is required, the THC maintains participation goals ranging from 11.2% to 32.9% across various business categories. No incumbent vendors are identified in the documentation, and no specific budget range is explicitly stated. The procurement allows for sample post approval prior to delivery, provided the posts meet treatment requirements, and THC may waive delivery fees for suppliers located within 50 miles of the Mission Dolores site. Unloading of materials will be the responsibility of the supplier, and installation is not included in the project scope. The commodity code for this procurement is 540-47 (Lumber, Yellow Pine), and bidders must carefully follow all submission requirements, including a complete price schedule breakdown and acknowledgment of the addendum. Failure to comply with these specifications may result in bid disqualification.