Invitation for Bid #: 54-DM-16173

The North Carolina Department of Transportation (NCDOT) has issued Invitation for Bid #54-DM-16173 for Grain Straw Mulch, a procurement targeting Division 7 Roadside Environmental locations in Graham and Reidsville. The solicitation seeks a vendor to deliver approximately 120 tons of grain straw mulch to each location over a three-year contract period, with the initial contract beginning April 1, 2025. Specific requirements include providing dry, standard-size rectangular bales weighing 32-45 pounds, bound with baling twine and free from excessive noxious weeds. Vendors must comply with North Carolina Department of Agriculture plant pest quarantine requirements and provide certified weight tickets. The bid submission deadline is February 5, 2025, at 2:00 PM ET, with vendor questions due by January 29, 2025. Pricing must be submitted per ton, inclusive of all transportation costs, with deliveries to be made FOB Destination between 8:00 AM and 2:30 PM ET on normal working days.

The solicitation does not explicitly mention set-aside designations or restrictions for specific types of enterprises. Vendors must supply their own trailers for storage at NCDOT facilities, with designated areas provided at both delivery locations. The contract will require the vendor to make deliveries within 5 working days of notification, with NCDOT managing the timing of straw requirements. While specific budget ranges are not detailed in the documents, the procurement suggests a potential annual value in the range of $50,000-$100,000, depending on actual straw consumption. The procurement is being managed by Procurement Specialist Desmond McCleese, and the contract term is three years from the date of execution. Vendors should be prepared to demonstrate their ability to consistently meet the technical specifications and delivery requirements outlined in the solicitation documents.