Inventory Management Systms

HomeFront, a public housing authority located in Billings, Montana, is seeking a qualified Systems Manager to develop and implement an Inventory Management System through Request for Qualifications (RFQ) No. Q24001. The procurement is specific to Gallatin County and involves two primary lots: Lot #1 focuses on Program Development/Implementation, which includes creating a comprehensive inventory system, providing system training, and offering ongoing support, while Lot #2 involves Agency Inventory Preparation, including a full inventory audit of consumables and fixed assets, and establishing par levels for ordering. Proposers must demonstrate extensive experience in inventory systems management, tracking, data reporting, and the ability to integrate with existing housing industry software. The evaluation will be conducted on a "Best Value" basis, considering technical competence, capability to provide services, past performance, and knowledge of inventory management systems. Key deadlines include a question submittal deadline of February 10, 2025, at 3:00 PM MT, and a proposal submission deadline of February 20, 2025, at 3:00 PM MT. The contract will be awarded with the potential for multiple firms to be selected and will require compliance with numerous HUD guidelines and federal procurement regulations.

The solicitation encourages participation from small, minority-owned, and women-owned businesses, with specific provisions outlined in the Section 3 Clause that prioritize employment and economic opportunities for low- and very low-income persons. HomeFront currently manages 11 developments totaling 274 public housing units and 719 housing choice vouchers, and the current inventory is located at their shop in Billings, MT, consisting of items ranging from small hardware to larger appliances. The contract will have a Guaranteed Contract Minimum Amount (GCMA) of $3,000 and a Not-to-exceed Maximum Contract Amount (NMCA) of $300,000 annually, with an initial term of one year and options for four additional one-year renewals. Proposers must provide comprehensive insurance coverage, including workers' compensation, general liability (minimum $1,000,000 per occurrence), professional liability (minimum $1,000,000), and automobile insurance (combined single limit of $2,000,000). The procurement requires detailed documentation, including HUD form submissions, certifications of non-collusion, and disclosures of lobbying activities, with potential civil penalties for non-compliance.