Interim Janitorial Services - East Elm State Office Building

The Missouri Office of Administration, Division of Facilities Management, Design and Construction (FMDC) is soliciting quotes for interim janitorial services at the East Elm State Office Building, 1730-1738 East Elm Street, Jefferson City, Missouri, under RFQ FMDC27-0004, with responses due November 2, 2026 at 2:00 PM Central Time. The solicitation carries no set-aside or preference. The pre-bid conference was scheduled for October 26, 2026, and that date has passed.

The scope covers approximately 72,500 cleanable square feet serving multiple state tenant agencies and roughly 275 full-time employees, five days a week, Monday through Friday, excluding state holidays. Daily, weekly, and monthly cleaning tasks follow specified checklists. The contractor supplies all equipment, supplies, and materials, including commercial-grade vacuums meeting Carpet and Rug Institute Green Label standards and environmentally preferable cleaning products.

Qualifications require two consecutive years of successful janitorial experience in buildings of at least 72,500 square feet. The contractor must provide a qualified day porter/matron on-site from 7:30 a.m. to 4:30 p.m. Monday through Friday, a working supervisor on-site during evening hours, and a minimum of three after-hours janitorial personnel. Personnel require fingerprint-based background checks and Missouri State Highway Patrol clearance, and contractor identification badges must be obtained at least 45 days before service commencement.

Award results in a Blanket Purchase Agreement with an estimated total of $72,500.00 and a target minimum release of $72,500.00. Incumbent Woodley Building Maintenance currently charges $0.21 per square foot. The term runs from award until the department terminates services with 30 days' written notice, and the division retains the right to extend month-to-month. Monthly invoices are payable within 45 calendar days of valid invoice receipt, though the supplier file lists immediate payment terms. Liquidated damages range from $10 to $550 per occurrence for substandard performance, security failures, incomplete reports, and incomplete monthly tasks.

Evaluation is price only, and no alternate lines are permitted. Pricing goes on Exhibit C, which controls over any discrepancy in the RFQ document. Addendum 01, posted October 26, 2026, revises paragraphs 2.1.4(a) and 2.7.1 on secured areas and day porter/matron requirements. Responses may be submitted by mail, email, or MissouriBUYS. Questions go to Procurement Supervisor Justin Long at JUSTIN.LONG@OA.MO.GOV.